Job Number: 499492 | Vacancy Link Location: Republic of Cameroon Work Type : Fixed Term Staff
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
Under the direct supervision of Supply & Logistics Specialist, the incumbent administers the Logistics operations of a relatively simple nature and limited impact, requiring basic professional technical expertise in support of operations and programme objectives. Responsible for effective planning, distribution, and inventory management of UNICEF's supplies, in support of the Country Programmes and operations.
Contribute to the collaboration with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence
Key Expected Results
Key Accountabilities and Duties & Tasks
Provide rapid and relevant assistance and support to evolving logistics needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
Support logistics/supply planning through coordination with Operations/Programme Sections. Provides technical support in preparation of appropriate documents, and input on specifications and supply and logistics arrangements, facilitating cost-effective efficient procurement, clearance, storage and distribution of supplies and equipment to project sites, in support of the country programme implementation.
Assist in the Country Programme strategy planning review to recommend on logistics requirements and to provide support in the preparation of Plan of Operations and Plans of Action.. Assist in the implementation of supply/logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
Implement sound, accurate logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Contribute to the negotiation of standby agreements with relevant private business companies for country offices effective logistics as well as for fielding of logistics assistance to projects sites/End users
Participate in the preparation/compilation of the logistics status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
Regularly develop and communicate accurate inventory tracking, inventory aging and incoming supplies information.
Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery,
Plan, design and conduct training for UNICEF's staff/consultants and counterparts in logistics management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery.
Assists in the identification of training needs and plan training activities in logistics administration for UNICEF's staff/consultants and counterparts, to improve supply delivery.
Conduct and monitor effective logistics operations, with a goal to attain lowest cost without sacrificing quality as applicable.
Undertake field visits to project sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures.
Monitor progress of offshore and/or regional deliveries through regular contacts with the Action Office(s).
Communicate and report quality issues with respect to supplies and/or service agreements.
Collaboration and Partnership
Coordinate with the Programme Section on logistics planning, providing technical support on logistics consideration as well as providing advice on logistics requirements in the development of the supply component of the Country Programme.
Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
Team with the Programme Section and other members of the Operations Section to facilitate logistics operations as well as efficient customs clearance, storage and distribution of supplies and equipment.
Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in logistics activities, including distribution, and monitoring supply inputs and inventory
Qualifications of Successful Candidate
Competencies of Successful Candidate
Specific Technical Knowledge Required
Common Technical Knowledge Required
Technical Knowledge to be Acquired/Enhanced
Deadline for the submission of all applications is 19th October 2016.