United Nations Nations UniesJOB OPENING • AVIS DE VACANCE DE POSTEPosting Title: Administrative Assistant, G5Department/Office: Department of Public InformationLocation: Yaoundé
Posting Period: 15 October – 14 November 2018Job Opening Number: UNIC-2018-019Contract: Fixed-TermDuration: One year, with the possibility of an extensionUnited Nations Core Values: Integrity, Professionalism, Respect for DiversitySpecial NoticesThis post is open to nationals of Cameroon or candidates with a valid travel and employmentauthorisation documents issued by the relevant authorities in Cameroon. The United Nations shallNOT be responsible for providing assistance to applicants in procuring these required traveland/or employment authorisation documents.This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations StaffRules. All staff in the General Service and related categories shall be recruited in the country orwithin commuting distance of each office, irrespective of their nationality and of the length oftime they may been in the country. A staff member subject to local recruitment shall not be eligiblefor the allowances or benefits exclusively applicable to international recruitment.Organizational Setting and ReportingThis position is located in the United Nations Information Centre (UNIC) in Yaoundé, within theInformation Centres Service (ICS), Strategic Communications Division (SCD), Department ofPublic Information (DPI).The UNIC Yaoundé is part of the global network of United Nations information centres, whichare the principal source of information about the United Nations system in Cameroon, CentralAfrican Republic and Gabon. UNICs are responsible for promoting public understanding andsupport for the aims and activities of the United Nations by disseminating UN informationmaterials to a local audience in English and in French; engaging local and regional partners; andoverall, bringing the United Nations closer to the people it serves.The incumbent is under the overall supervision of the Chief of the Information Management Unitin ICS and direct supervision of the National Information Officer.UNITED NATIONSNATIONS UNIES PAGE 2
ResponsibilitiesWithin delegated authority, the incumbent may be responsible for the following duties:Human Resources Management• In coordination with the assigned ICS Administrative Assistant, processes, monitors,reviews and follows-up on actions related to the administration of UNIC Yaoundé humanresource activities, e.g., recruitment, placement, relocation, promotion, performanceappraisal, job classification reviews, separation, training etc., ensuring consistency in theapplication of regulations and procedures.• Enters, maintains and certifies administrative data and records for time and attendance,performance appraisal, etc. in electronic information systems.• Reviews entitlements-related claims and reports.• Provides advice and guidance to staff with respect to administrative procedures,processes and practices, liaising with central administrative services as necessary.Budget and Finance• Assists in monitoring the status of expenditures and allotments, records variations,updates budget tables.• Assists in the consolidation of data received and provides support to higher-level staffwith respect to budget reviews of relevant intergovernmental and expert bodies.• Reviews status of relevant expenditures and compares with approved budget.• Reviews requisitions for goods and services to ensure (a) correct objects of expenditurehave been charged and (b) availability of funds.• Assists in the preparation of budget performance submissions.
General Administration• Prepares, processes and follows-up on administrative arrangements and forms related tothe official travel of staff.• Drafts routine correspondence.• Maintains files of rules, regulations, administrative instructions and other relateddocumentation.• Maintains up-to-date work unit files (both paper and electronic).• Coordinates extensively with service units and liaises frequently with internal teammembers both at Headquarters and in the field.• Performs other related administrative duties, as required, e.g., operational travelprogramme; monitoring accounts and payment to vendors and individual contractors forservices; physical space planning; identification of office technology needs andmaintenance of equipment, software and systems; organizing and coordinatingadministrative arrangements for seminars, conferences and translations.
Competencies• Professionalism: Ability to perform a broad range of administrative functions, e.g.,budget/work programme, human resources, database management, etc. Ability to applyknowledge of various United Nations administrative, financial and human resourcesrules and regulations in work situations. Shows pride in work and in achievements;UNITED NATIONSNATIONS UNIES
demonstrates professional competence and mastery of subject matter; is conscientiousand efficient in meeting commitments, observing deadlines and achieving results; ismotivated by professional rather than personal concerns; shows persistence when facedwith difficult problems or challenges; remains calm in stressful situations. Commitmentto implementing the goal of gender equality by ensuring the equal participation and fullinvolvement of women and men in all aspects of work.• Teamwork: Works collaboratively with colleagues to achieve organizational goals;solicits input by genuinely valuing others’ ideas and expertise; is willing to learn fromothers; places team agenda before personal agenda; supports and acts in accordance withfinal group decision, even when such decisions may not entirely reflect own position;shares credit for team accomplishments and accepts joint responsibility for teamshortcomings.• Planning & Organizing: Develops clear goals that are consistent with agreedstrategies; identifies priority activities and assignments; adjusts priorities as required;allocates appropriate amount of time and resources for completing work; foresees risksand allows for contingencies when planning; monitors and adjusts plans and actions asnecessary; uses time efficiently.
EducationA high school diploma or equivalent is required.
Work ExperienceA minimum of five years of experience in administrative services, finance, accounting, audit,human resources or related area is required. Experience working in Microsoft Word andMicrosoft Excel is required. Experience providing administrative support to an office of theUnited Nations common system or a comparable international organization is desirable.Experience working with on-line Enterprise Resource Planning (ERP) systems such as IMIS,Umoja, Atlas, SAP, or comparable platforms is desirable. Experience with IPSAS or comparableaccounting standards, as well as the result-based budgeting concept is desirable. Experienceworking with on-line talent management and/or performance management systems such asInspira, e-Recruit or comparable systems is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the postadvertised, fluency in English and French is required. Knowledge of another official United Nationslanguage is an advantage.Assessment MethodEvaluation of qualified candidates may include an assessment exercise, which may be followedby a competency-based interview.UNITED NATIONSNATIONS UNIES
United Nations ConsiderationsApplications are screened according to the published evaluation criteria of the job opening onthe basis of the information provided by applicants. Applications cannot be amended followingsubmission and incomplete applications shall not be considered. The selected candidate will besubject to a reference checking process to verify the information provided in the application.Applicants are urged to follow carefully all instructions available as explained in the documentslinked from the “How to Apply” section below.The United Nations shall place no restrictions on the eligibility of men and women to participatein any capacity and under conditions of equality in its principal and subsidiary organs (Charterof the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smokingenvironment. Candidates will be required to meet the requirements of Article 101, paragraph 3,of the Charter as well as the requirements of the position. The United Nations is committed tothe highest standards of efficiency, competence and integrity for all its human resources,including but not limited to respect for international human rights and humanitarian law.Candidates may be subject to screening against these standards, including but not limited towhether they have committed, or are alleged to have committed criminal offences and/orviolations of international human rights law and international humanitarian law.No FeeThe United Nations does not charge a fee at any stage of the recruitment process(application, interview meeting, processing, or training). The United Nations does notconcern itself with information on applicants' bank accounts.How to ApplyVisit http://sites.unicnetwork.org/careers/how-to-apply/ for detailed application instructions.for detailed application instructions.
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