We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The work schedule for this position is:
Start date: Candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Basic Function of the Position: Serves as Administrative Clerk for the Local Guard Force (LGF) and provides administrative, secretarial, time and attendance, and other clerical support to LGF operations. Incumbent reports directly to the Assistant Regional Security Officer (ARSO) – Regional Security Office. Distribute and follow up with office phone bill payment and requisitioning replacement phones. Place orders for supplies and repairs of LGF equipment and maintain LGF office supplies. Receive telephone calls, visitors, provide reminders and background material for appointments and meetings; making arrangements for conferences, and logistics. Develop and maintaining a system for tracking incoming and outgoing shipments.
EXPERIENCE: Two years of secretarial or administrative experience in an international organization or large local institution is required.
JOB KNOWLEDGE: Knowledge of post administrative instructions and notices and Locally Employed Staff Handbook. Good working knowledge of English and French Grammar, spelling and punctuation. Good knowledge of T&A procedures.
Completion of High School (“A” Level or Baccalauréat) is required.
LANGUAGE: Level III (Good Working Knowledge) Speaking/Reading/Writing English and French are required. This will be tested.
SKILLS AND ABILITIES: Must be good at MS Word, MS Excel and MS Outlook e-mail. Must be able to interact with employees tactfully, inspire their confidence and trust, and maintain a pleasant attitude despite numerous work pressures and deadlines. Must be able to work independently for routine work and provide excellent customer service. Must be computer literate and have typing skills of 40 w.p.m. minimum. This will be tested.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass U.S. Embassy Medical and Security certifications.
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
All candidates must be able to obtain and hold a U.S. Embassy Security Clearance.
All candidates must provide proof that they are legally permitted to stay and work in the country.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
Please provide the required documentation listed below with your application:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
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