Organization: Danish Refugee Council

Position: Supply Chain  Assistant

Location: Buea, with travels to South West, North West and Littoral regions as needed during field activities.

Contract type: National Fixed Term contract

Contract Duration: 12 months

Anticipated Start date: As soon as possible

Overall purpose of the role

This role has a base focus and ensures compliance to the DRC procedures and guidelines at base level.

The role contributes to the development of base strategies, which are translated into action plans and day-to-day tasks.

Responsibilities:

Procurement:

·        Ensure that all orders are tracked from point of planning and request through to final receipt.

·         Prepare the relevant documents for the procurement of goods and services

·        Evaluate bids and proposals and make sure the bids evaluation report, technical evaluation,

      minutes of negotiations and negotiated contract in selection of  consultants contain all the facts and

       information required to justify the recommendations made in the report. 

·        Participate in the joint verification of procured goods and equipment and to ascertain

        the items conformity to Technical Specifications and Quantities.

·         Liaise with vendors and ensure vendors assessment

·         Correctly apply ERP supply chain processes

·         Apply and respect the purchasing procedures as written in the operational handbook

Asset management:

·        Check that all assets old and new are properly recorded and tagged.

·         Assist the Supply Chain Assistant in charge of Asset management for the physical asset check

Stock management:

·        Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation.

·         Maintaining good communications with warehouse staff in other DRC locations and partner organizations

·        Ensure that the warehouse has good documentation

·         Ensure monthly stock inventory

Transportation:

·        Ensure that waybills are correctly filled and signed by the carrier

·         Supervise the loading and unloading of goods

·        organize shipment for distributions for each site from the warehouse

Fleet management:

·        Assist with Fleet Management tasks as needed

·         Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required.

·         Ensure logbook are filled correctly

·         Ensure that vehicles have the equipment as recommended

Reporting:

Write weekly logistics report

Required Experience and technical competencies: 

·        Minimum 1 year of relevant work experience.

·         Experience in administrative tasks, including filing systems.

·         Excellent IT skills, including experience in operating an ERP supply chain system

·        Desired knowledge of RedRose or similar platforms/operating systems.

·        Experience in supply chain management including procurement, transport and distribution, warehouse and stock management

·         Experience with standard procurement procedures and documentation.

·         Experience with construction and site project management

·         Experience with auto mechanics or electrical installations.

All DRC roles require the post-holder to master DRC’s core competencies:
 

·        Striving for excellence: Focusing on reaching results while ensuring efficient processes.

·        Collaborating: Involving relevant parties and encouraging feedback.

·        Taking the lead: Taking ownership and initiative while aiming for innovation.

·        Communicating: Listening and speaking effectively and honestly.

·        Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional

       conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Education

·        Bachelor Degree

Languages:

·        Fluency in written and spoken English.

·        Fluency in local spoken languages.

Knowledge of context: Minimum 10 years working / studying / living in South West or North West Cameroon.

Applications that do not demonstrate this will not be considered.

Method of Application

Applications including a cover letter and an updated CV (no longer than four pages) in English 

should be sent to cmr-buea-recruitment@drc.ngo  by  19^th June 2023.

Subject of the email should be ‘Supply Chain Assistant’

N.B:   DUE TO THE URGENCY OF THE POSITION, SHORTLISTING WILL BE DONE ON

A ROLLING BASIS. QUALIFIED CANDIDATES ARE ADVISED TO APPLY AS SOON AS POSSIBLE.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Signed

Ilianna Baltzoi

Area Manager

DRC Buea