GEORGETOWN GLOBAL HEALTH LLC
CAMEROON BRANCH OFFICE
350 METERS FROM THE BELGIAN EMBASSY JUNCTION, AFTER ONACC BASTOS,  
100 METERS FROM THE JAPANESE EMBASSY JUNCTION, BESIDE THE BELGIAN RESIDENCE
TEL: +237 696 984 002/ 676 156 023

Last updated on: July 13th, 2023

JOB DESCRIPTION

Overview of GGH LLC:

The Georgetown University Center for Global Health Practice and Impact (CGHPI) serves countries to improve their population health and wellbeing and to safeguard against health-related threats by advancing the use of evidence and human-centred enterprise architecture on the path towards achieving equity and social justice. To achieve this mission, we catalyse the uptake, spread, and implementation of innovations; triangulate data from different sources, and tailor visualization of the information for each audience; design and implement integrated service delivery models; support communities of practice to inform policy and practice through efficient data use and horizontal and vertical collaboration; disseminate best practices and evidence globally through open source learning networks; build global, collaborative, multi-disciplinary, and interprofessional networks; undertake research that is informed by local needs; and invest in local leadership to own, provide oversight, and sustain implemented interventions. Georgetown University, through CGHPI, is managing an award received from U.S Centers for Disease Control and Prevention (U.S. CDC) through funding from the U.S President’s Emergency Plan for AIDS Relief (PEPFAR) to support HIV response efforts in Cameroon for achievement of HIV epidemic control to implement a program titled Translating Data and Evidence into Impact (TIDE).

Department: Operation and Finance
Position Title: Admin and Finance Officer
Reports to: Strategic Information and Implementation Fidelity Director
Dotted Line Report: Finance Manager
Location of Work: East Region
Position Summary: This position performs a variety of general administration and finance support tasks within the program’s operation and finance unit.  S/he will also be responsible for providing administrative support, as well as accounting services, for ensuring internal sound control, financial reporting, training, and providing advice and support to relevant stakeholders within a comprehensive financial management structure, which is related to all operations of the program cycle. The Admin and Finance Officer will also assist and collaborate with the Accountant and Finance Manager on financial matters and ensure accuracy of all financial reporting.  

Job specific duties and Responsibilities

Administration
•    Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed;
•    Scheduling company calendar and updating as needed;
•    Preparing reports on expenses, office budgets, and other expenditures;
•    Supporting department managers, staff;
•    Coordinating office building and maintenance issues for general repair;
•    Organizing special functions and social events;
•    Handling general correspondence and preparing documentation or presentation materials as required for business purposes.
•    Diary management and arranging appointments, booking meeting rooms and conference facilities
•    Arranging both internal and external events
•    Possibly maintaining the company social media accounts
•    Ensure there is a Standardized filing system applied through the whole program /operations.
•    Develop a process to review the filing system (hard and soft files) on a monthly/quarterly basis.
•    Keep track of all admin documents including registration all internal & external correspondence and records updated.
•    Responsible for proper record keeping of programmed/operations admin activities.
•    Ensure good and clear communication, knowledge and information sharing mechanism with all staff.
•    Provide adequate administrative technical support to program and operations.

Finance
•    Verify the accuracy of invoices and other accounting documents or records.
•    Assist program staff to process travel and activities advances while ensuring that reconciliation is done in a timely manner and processing expense reports;
•    Ensure appropriate and accurate filling (physical and electronical) of all the financial documents and vouchers generated within finance department.

Qualifications and Experience:

•    Bachelor’s Degree With At least 2 years of experience in a similar position in a reputable organization.
Or Bachelor’s Degree in accounting or Law (ACCA or CPA will be an added advantage) with a minimum of one-year post qualification experience (working experience with International Organization will be an added advantage)
•    Basic understanding of donor operations particularly USG will be an added advantage.
•    Good understanding of administrative procedures within a structured organization.
•    Assets and inventory management experience using automated tracking system is an advantage.
•    Must be computer literate with an experience in at least an Accounting Package; knowledge of QuickBooks accounting package will be an added advantage
•    Excellent knowledge of other computer software, MS Office, excel and power point
•    Must demonstrate a good understanding of Cameroon business environment
•    Must demonstrate excellent written and oral communication skills
•    Must be flexible and be able to work independently and as part of a team
•    Must demonstrate attention to detail and ability to multi-task
•    Must demonstrate ethical behavior when dealing with sensitive financial information
•    Must demonstrate high level of accuracy and efficiency
•    Ability to communicate in English fluently; ability to communicate in French will be an added advantage but not mandatory.

Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: July 14, 2023 W. Central Africa Standard Time
Deadline: July 28, 2023 W. Central Africa Standard Time

Instructions for Submitting Applications

1.    All applications should be submitted electronically to TIDECameroon@georgetown.edu    
2.    Please mention in the subject line of the email the position for which you are applying
3.    All applications should include a cover letter that details one’s suitability for the job highlighting key functional areas expected qualifications and experiences   
4.    Job-related stated qualifications and experience are the basic minimum requirements that each applicant must meet to be considered for the next step   
5.    All applicants should include daytime phone contact information   
6.    Deadline for application is the July 28, 2023, Applications received after the deadline will not be considered.   

Georgetown University Center for Global Health Practice and Impact through its local entity Georgetown Global Health Cameroon is an equal opportunity employer and encourages all qualified persons to apply regardless of gender, ethnicity, or any other status variable. Georgetown University Center for Global Health Practice and Impact Does not charge any fees during his recruitment process.