Purpose of Role

• You will support the Finance Manager in carrying out and overseeing the general project accounting, treasury, budgeting, and reporting.
• You work under supervision of the Finance Manager. 

Major Responsibilities

• Receive monthly accounting journals in EXCEL from the Accountant and field offices. Confirm their correctness by reconciling all entries with the supporting documentation.
• Ensure entries have been properly coded and allocated to enable direct import to SUNSYSTEM.
• Prepare journal entries to offset prepayment, intercompany and payroll accounts.
• Collect information and documentation from operations team to update the accounting journals of accrued expenses (staff leave, severance pay, outstanding bills.
• Ensure payments of local taxes and payroll are reconciled monthly.
• Ensure that adequate controls on cash management are in place in all sites. Confirm all cash counts and bank reconciliation are routinely performed and witnessed.
• Monitors open advances and deposits in the balance sheet and recoup aging amounts.
• Oversee the repatriation of original documents from field offices.
• Maintain a secure filing system of the original accounting documentation.
• Confirm completeness of the supporting documentation in all respect, organize and archive them in an accessible manner.
• Support the Finance Manager in the provision of the documentation during financial audits.
• Act as a point of contact of field offices for finance queries and provide financial support to team members.
• Undertake specific tasks on internal controls, budget planning, proposals, and financial reporting as they have been assigned by the Finance Manager.
• Prepare reports on actual versus budget.
• Work closely with Departments on forecasts so that the CO SMT has accurate and timely information.
• Prepare financial reports for grants reporting and timely submit the reports to the Finance Manager for review.
• Undertake training of staff with financial functions, travel to field offices to deliver orientation to newly recruited officers and assistants. Orient the Accountant and/or the Finance Assistant in their functions.
• Substitute the Finance Manager functions in case of absence or vacancy.

Requirements

• A Degree in Finance, Accounting or any relevant field
• Minimum of 3 years of relevant finance work experience
• Experience with financial software systems and proficiency in Microsoft Excel
• High attention to details
• Ability to process large amounts of data.
• In depth knowledge of financial regulations and account processes
• Ability to handle budgets.
• Good French or English language skills, both written and verbal
• Cameroonian Nationality
• Time management skills
• Ability to supervise and direct.

Nice to have :

• Donor/contract management experience and donor policy knowledge (preferably ECHO, SDC and or BHA)
• Previous experience working for an NGO.
• Experience with SUNSYSTEM financial software.

Warning Clause:

This job description is not an exhaustive list of skills, efforts, duties and responsibilities related to the position.

INSO Safeguarding Policy

INSO is fully committed to the safe recruitment, screening and vetting of all potential new employees, directors and volunteers and we will ensure strict adherence to our code of conduct and safeguarding policy throughout the recruitment process. As such, the following safe recruitment practices will be followed:

·       All job offers will be conditional on obtaining at least two satisfactory professional references.

·       INSO will ask applicants about significant gaps in employment history or frequent changes of employer and address.

·       All essential qualifications and relevant professional certifications and memberships will be verified.

·       The successful candidate will be required to provide a valid identification document (passport, identity card).

·       All new hires will receive an orientation to the INSO Safeguarding Policy and Procedures and associated documents (Code of Conduct, Whistle-blower, etc.).

·       All new hires will be required to sign and abide by the Code of Conduct as a condition of employment.

Submission of applications

Applications (letter of motivation, detailed CV, references of at least 3 persons) must be sent to the e-mail address “jobs@cmr.ngosafety.org" with the mention of the subject of the e-mail " Finance Officer/02/2024 " by completing the link below:  https://shorturl.at/di267

Deadline for applications : 03/03/2024 at 23:45’.

NB: Please note that applications will be processed spontaneously after receipt, only shortlisted candidates will be contacted. Due to the volume of applications, we receive, we are not able to give feedback to all candidates.