Job Opportunities : Administration Coordinator -

Temps complet
A negocier
LocalisationLocalisation :bertoua-region-est-cameroun Date de publication sur minajobs EmploisDate de publication :17/10/2017   Catégorie : Temps complet Salaire : A negocier
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Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls. 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Cameroon is seeking to recruit interested candidate to fulfill the position of Administrative Coordinator – Bertoua that will deliver the tasks outline below; 

Please to note that this is a local contract

MAIN DUTIES AND RESPONSIBILITIES

Under the authority of the Program Unit Manager, the Administrative Coordinator will among other tasks perform the following tasks:

 

  • Process the purchase and supply of goods and materials for the PU as per the Operation Manual (OM),  local procedures and policies to ensure value for money is obtained at all times,
  • Process with the preparation and processing of  bidding documents for public tender offers to ensure  a fair and transparent process for securing the services of consultants and contractors,
  • Process with the preparation, update and maintenance of contracts to keep and track all contracts without any reports on program disruptions due to maladministration of contracts,
  • Produce and maintain an up-to date supplier database and price list for easy access to the  required information that would ensure prompt procurement goods and materials for program activities,
  • Ensure that all the procurement activities are capture in SAP,
  • Monitor and follow-up the hotel and conference room booking,
  • Monitor and follow-up all vehicle fleet movement,
  • Process with the registration, update and status of the fixed asset acquisition /movement, to keep and track all assets with no reports of loss of assets,
  • Monitor and manage the team of Front Desk Assistant, Receptionist and Janitors to ensure they perform effectively and provide the required support services,
  • Prepare and follow-up the administrative department cash forecast,
  • Keep the Administrative Manager informed of any initiative or difficulties related to the office for attention/redress for the provision of the required support services for program implementation, and submit all document to his approval,
  • Ensure the office &  its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions,
  • Fulfill Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
  • Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

 

ABOUT YOU

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Qualification and Experience

- University Degree or Three years University Certificate (Licence) in Business Administration, Logistic, Law, Management,

- At least 3-4 years working experience in a similar position,

- Experience working with an international NGO would be an advantage.

 

Demonstrated behaviors needed by the post-holder to successfully perform the role:

  • Timeliness and proactive in the discharge of duties 
  • Good planning organizational abilities
  • Communicates  in a manner that inspires confidence and professionalism
  • Good supervisory and listening abilities
  • Open to feedback and willingness to adopt to new approaches and processes
  • Ability to inter-face with all levels of management
  • Analytical and attention to detail
  • Good team player
  • Safety and security conscious
  • Good presentation and attention to details

 

Skills Specific to the post needed to put knowledge into practice.

- Good communication and ICT skills

- Good inter-personal skills

- Good client/customer relations

- Good writing and reporting skills

- Good negotiation skills

- Strong team player

- High level of discretion

- Planning & organizing

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Travel requirements

This position requires 30% of travel time within Bertoua PU and 70% of the time on office related activities.

NEXT STEP:

 To apply for this job, kindly click on "Apply". Your application should include:

  • A cover letter
  • A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor 

    Location: Bertoua – Cameroon

    Closing date: October 27th, 2017

Apply online at https://career5.successfactors.eu/career?career_ns=job_listing&company=PlanInt


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