Manual Reference #: PR220.127.116.11, PR3.2.11NAME OF EMPLOYEE
Position DescriptionTitle: Verification Officer Salary Grade: 8 N/ADepartment: CIT Employee Status: Full-timeReports To: COP Date: 3/26/2018Location: Maroua
BACKGROUNDCreative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes ininternational development in the areas of education, democratic transitions and stabilization in post-conflictenvironments. Based in Washington, DC, the firm has a field presence in 20 countries worldwide with a strongand diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID)and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earneda solid reputation among its clients and missions worldwide and is well-regarded by competitors and partnersalike.
POSITION SUMMARYWorking under the authority of the Chief of Party (COP), the Verification Officer will independently develop andlead internal reviews of compliance with Creative, USAID, and government of Cameroon (GOC) policies,procedures, and regulations. The Verification Officer serves as a member of Creative’s verification teamcomprised of the Chief of Party, Operations Manager, and Verification Officer, playing a central and critical role inCreative’s internal control system, designed to prevent fraud, waste, and abuse. This position will be based in theMaroua office. The Verification Officer must be able to travel frequently throughout the Far North, to Yaoundé,and to any location where the program is implementing activities.
SUPERVISORY RESPONSIBILITYThe Verification Officer in Maroua reports to the Chief of Party in Yaoundé.
PRIMARY RESPONSIBILITIESPrimary responsibilities include but are not limited to the following:General Tasks
• Perform professional internal reviews and verification of compliance with Creative, USAID, and GoCpolicies, procedures, and regulations.• Conducting performance, financial, and compliance reviews of Creative activities and operations.• Support procurement team to review bid evaluations, as required.• Support the human resources staff to review candidate qualifications and education history.• Support Creative management and staff to manage internal audits.• Provide trainings on Creative internal controls, policies and procedures, code of conduct, ethicalstandards, and independent reporting lines.
Manual Reference #: PR18.104.22.168, PR3.2.11• Work under the supervision of the Chief of Party and collaborates closely with the Operations Managerand if required under legal instruction by, Creative home office legal counsel or local legal counsel.Compliance• Support the Chief of Party to identify and mitigate risks of waste, fraud, or abuse.• Interact regularly with Creative program and operations staff to understand and assess risks.• Provide accurate and timely information on any financial, managerial, and operating risks.• Ensure employees’ actions are in compliance with policies, standards, procedures, and applicable lawsand regulations.• Review that goods and services acquired to support Creative’s program and operations are acquired in acost effective manner, used efficiently, and adequately protected against theft and/or misuse.• Review that resources acquired for operations and program activities support Creative to achieveoperational and program objectives.• Encourage continuous improvement and compliance with Creative’s internal control processes.• Identify and communicate any legal, compliance, and regulatory issues which could impact Creative’soperations and activities and support the Chief of Party to quickly address these.• Develop a flexible annual plan for internal review of compliance using appropriate risk-basedmethodology, including any risks or control concerns identified by the Chief of Party and/or Operations Manager.• Evaluate procedures for documenting compliance with financial and administrative policies andprocedures.• Provide an independent evaluation of the amount and type of resources directed toward theimplementation of PAIC activities and Creative operations.• Explore ways and make independent recommendations for how resources can be more efficiently used.• Evaluate Creative’s internal control systems and procedures for tracking and safeguarding the project’sassets.• Keep abrest of the organizational structure, job descriptions, delegation of authority, and approvalauthorization limits.• Verify the authenticity of transactions posted to Creative’s accounting system.• Assess adequacy of appropriate controls on collection, storage and access to important financial dataand sensitive information.• Plan and carry out internal reviews of financial procedures to measure performance against budgets,plans, and Creative policies and procedures and USAID regulations.• Appropriately document strategy for and findings of internal reviews of compliance with Creative policiesand procedures and USAID regulations.• Identify training gaps (for finance and general administrative staff) and provide training for improvingefficiency of groups/individuals.• Implement the annual internal review plan, as approved, including, and as appropriate, any special tasksor projects requested by the Chief of Party, Operations Manager, and/or Creative home office.• Ensure high-quality and professionalism throughout internal review activities.• Serve as an advisor to the Chief of Party, Operations Manager, and Creative Home Office and assistmanagement by conducting, designing improved processes and system.• Evaluate, assess, and provide recommendations for merging, consolidating, and/or strengthening ofpersonnel functions, operations or grant making processes, and internal control processes.• Support the development and/or improvement of policies and procedures to strengthen Creative’s internalcontrols related to financial, administrative, and grant management.• Issue periodic reports, at least monthly, to the Chief of Party, Operations Manager, and/or Home Office.• Assist the Chief of Party, Operations Manager, and Creative home office staff, in the investigation ofsuspected fraudulent activities by Creative staff and/or its local partners.• If required by Creative home office or Government of Cameroon, develop and/or review the scopes ofwork for external auditors and regulators for the purpose of providing optimal audit coverage at a reasonableoverall cost.• Conduct desk compliance interviews, reviews documents, and composes memos on compliance reviews.• Identify, develops, and documents compliance issues and draft recommendations using independentjudgment concerning areas being reviewed.• Draft written reports for and make presentations on the results of compliance reviews to the Chief of Partyand Operations Manager and Creative home office staff, as requested.
Manual Reference #: PR22.214.171.124, PR3.2.11• Develop and maintains productive relationships through individual and group meetings.• Participate in operations and program management meetings and raise any issues related to complianceas decisions are being discussed and reached.• Perform compliance related work as assigned by Chief of Party, Operations Manager, or Creative homeoffice.• Any other duties and tasks as needed and assigned.
REQUIRED SKILLS & QUALIFICATIONS• Required Skills & Qualifications:• Four-year university degree in relevant field, finance, accounting, business, is required.• Master’s degree in finance, accounting, or auditing and chartered public accountant certification preferred.• Minimum of four (4) years of general work history is required.• Minimum of two (2) years’ work experience working in risk assessment, internal audit, and/or externalaudit required.• Minimum of one (1) year of management experience required.• Chartered Accountant, Certified Public Accountant & certified Internal audit preferred.• Knowledge of audit procedures, including planning, techniques, test, sampling methods and computerizedaccounting and auditing record keeping systems.• Ability to gather, analyze and evaluate facts and to prepare and present concise oral and written reports• Ability to assess the financial and administrative management of program activities including budgetmanagement and procurement.• Prior experience with USAID or US Government funded projects is highly desirable.• Ability to keep abreast of developments related to limited liability subsidiary companies operating inCameroon, local and international standards for internal audit, new audit techniques, and any changes in locallaws which affect international development programs and organizations.• Ability to establish and retain effective working relationships with other staff and to communicate clearlyand effectively, both orally and in writing.• Experience in developing and implementing compliance programs across complex organizations withmultiple software and automated systems.• In-depth knowledge of Cameroonian employment, tax, accounting, procurement, and other relevant lawsis a plus.• Good communication and interpersonal skills are required• Problem solving, stress management and time management skills are required.• Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. Prior experienceusing accounting software and web-based financial management systems preferred.• Excellent record keeping and documentation skills are required.• Experience of working in a conflict environment is a plus.• Written and spoken fluency in French required and proficiency in English desired.• Fluency in one or more of the local languages used in the northern Cameroon is required.• Ability to work under pressure and efficiently handle multiple tasks.• Ability to work both independently and as a part of a team.
WORKING CONDITIONS & REQUIRED EQUIPMENTThe incumbent in this position will work in an office environment and will utilize the following equipment:• Computer• Printer• Photocopier• Facsimile• Telephone• Other (specify)The physical demands and work environment that have been described are representative of those an employeeencounters while performing the essential functions of this position. Reasonable accommodations may be made
Manual Reference #: PR126.96.36.199, PR3.2.11to enable individuals with disabilities to perform the essential functions in accordance with the Americans withDisabilities Act.This position description is an overview of the functions and requirements for this position. This document is notintended to be an exhaustive list encompassing every duty and requirement of the position; your supervisor mayassign other duties as deemed appropriate and necessary.
EMPLOYEE ACKNOWLEDGEMENTI have read and fully understand this position description, and I accept it as an essential component of myemployment agreement with Creative Associates International, Inc. I understand that this position descriptioncannot be changed without the agreement of my supervisor and the knowledge of Human Resources.__________________________________________________ _________________________________________Signature DateSupervisor_________________________________________________________________________________Signature Date
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