Sponsorship AssistantDate: 10-Jul-2018
Location: Bamenda, NW, CM
Company: Plan International
Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Plan International Cameroon is seeking to recruit interested candidate to fulfill the position of Sponsorship Assistant based in Bamenda Program Unit that will deliver the tasks outline below:
·Facilitate the day-to-day and smooth running of the Sponsorship Unit in the Program Units.
Dimensions of the Role
Manages all Sponsorship related issues in the Program unit.
Contributes to the effective management of PU caseload with an assignment rate above 85% and a 70:30 girl /boy ratio in favor of girls.Prepares the PU yearly green sheet.Ensure quarterly and monthly sampling and verification of key sponsorship communication items for authenticity (WGCs, cancellation for relocation, SCR and SGRs),Work with PUMT and CAs and PSAF to produce annual strategy and plans for the production of SCUs alongside distribution of SCs token and CD letters.Work with PU taskforce for the production of CD letters of appreciation on a yearly basis, this include identification, purchase and distribution of CD letter and token.Plans with PUMT, CAs and PSFs key agenda for the yearly celebration of day of volunteers and make available all necessary items needed for such celebrations to the CAs and PSAFs.Manage SC status change reports on a weekly basis with tracked update report shared with CO.Managing/ monitoring all NOIs for the PU with the help of emails and Excel Sheet. Assists PSAFs/CAs in effective coordination Sponsor’s visits and submits reports to the SPC/PUM.Ensure availability of office supplies to CAs/PSAs and manages Sponsorship running cost PO at the PU level.Consolidate weekly plan versus actual production for CAs/PSAFs and reports to PUMs for monthly evaluation of CAs/PSAFs in the Sponsorship area.Reviews SCCDR from CAs/PSAFs and validates before submission for approval by PUM. Also responsible for the random physical verification of SCCDRs for all CAs/PSAFs in the PU and submit detailed reports each quarter.Review all cancellations requests submitted for the current month retains them for complete physical verification early the next month before submitting to the PUM for signature and onward transmission to the DOS office early next month. (The SPA must visit cases of death, voluntary withdrawal in order to confirm this information before sending cancellation to the DOS office.).Ensure the filing of active SC documents and cancelled files are updated on a monthly basis.Responsible for tracking all home visit reports by CAs/PSAFs and submitting a detailed Home Visit Reports for at least 50 SC’s per CA/PSAF per month.After cross checking, submits all communication items to DOS office with transmittal list with quality control sheet attached and keep records. Ensures this same process is followed by CAs and PSAFs.Tracking of community benefits to ensure all sponsorship communities benefits from at least 01 project from Plan on a yearly basisResponsible for distributing all sorted communication items: To-Do-List, unusables and follow up with CAs to prepare cancellations and replacement due NO request within the same month..Assists PSAFs/CAs in the capacity building of community Volunteers through training and coaching as need arises.Ensure all memories cards received from CAs/PSAFs effective contain corresponding photos, are properly managed and submitted to DOS office.Ensure efficient filing of SC folders at the PU office.Update hard copy of office based Sponsorship manual and equally update staff on updates based on Sponsorship updates received from the SPC and or SSM.Participates as a member of the PU taskforce for the production of area documents (PAOs, PAUs, GMSC and CMSC etc.) for the PU and ensures first level control prior to submission to the Sponsorship Coordinator.Ensures respect of Plan’s Child/Youth safeguarding and Protection Policy throughout all sponsorship activities, processes and documents at PU level.Carry out any other task assigned by the Supervisors (PUM/SPC.)Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Keeps and maintain medium contact with children, their families and communitiesThere is high contact with Sponsorship staffs in the DOS office and PUs Contact with Sponsorship Support Manager
Technical expertise, skills and knowledge
Qualification and Experience
BACC/A/LevelMinimum of 4 years of previous work experience in SponsorshipComputer literate
Seen as a source of development expertise, and proactive in sharing knowledge and adviceGood knowledge of data management software ( (EXCEL, Power Point, Word)Understands Plan’s work, and implements processes and practices that support achievement of Sponsorship objectives.Introducing innovations for Sponsorship activity Mastery of all sponsorship processes and procedures
Planning and organization skillsTime management skillsTeam building and coaching skillsConflict resolution and negotiation skillsGood communication (oral and written) skills.Mastery of all sponsorship processes and procedures.
Maintain effective, positive and professional relationships with all stakeholdersBe proactiveBroad knowledge and interest in Program/Sponsorship activitiesFast learner and interest in self-development.Model behaviour and objectivity
Promoting high performanceOpen to feedback and willing to try new approaches and processesTeam spirit.
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.Holds self and others accountable to achieve the highest standards of integrity.Consistent and fair in the treatment of people.Open about mistakes and keen to learn from them.Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.Creates a climate of continuous improvement, open to challenge and new ideas.Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.Builds constructive relationships across Plan International to support our shared goals.Develops trusting and ‘win-win’ relationships with funders, partners and communities.Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Work in hot and cold climate
Level of contact with children
Mid contact: Occasional interaction with children
To apply for this job, kindly click on "Apply". Your application should include:
A cover letterA comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor
Location: Bamenda – Cameroon
Closing date: July 16, 2018
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English will be treated and only shortlisted candidates will be contacted.
Plan international has a child protection and gender equality policies that are integral part of the recruitment process.
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