Last updated on: September 20th, 2023

JOB DESCRIPTION - The Georgetown University Center for Global Health Practice and Impact (CGHPI)
Overview of GGH LLC:

The Georgetown University Center for Global Health Practice and Impact (CGHPI) serves countries to improve their population health and wellbeing and to safeguard against health-related threats by advancing the use of evidence and human-centred enterprise architecture on the path towards achieving equity and social justice. To achieve this mission, we catalyse the uptake, spread, and implementation of innovations; triangulate data from different sources, and tailor visualization of the information for each audience; design and implement integrated service delivery models; support communities of practice to inform policy and practice through efficient data use and horizontal and vertical collaboration; disseminate best practices and evidence globally through open source learning networks; build global, collaborative, multi-disciplinary, and interprofessional networks; undertake research that is informed by local needs; and invest in local leadership to own, provide oversight, and sustain implemented interventions. Georgetown University, through CGHPI, is managing an award received from U.S Centers for Disease Control and Prevention (U.S. CDC) through funding from the U.S President’s Emergency Plan for AIDS Relief (PEPFAR) to support HIV response efforts in Cameroon for achievement of HIV epidemic control to implement a program titled Translating Data and Evidence into Impact (TIDE).

Department: Strategic and Health Information
Position Title: Data Clerk
Reports to: Monitoring and Evaluation Associates
Dotted Line Report: Strategic Information Specialist
Location of Work: East and Centre Region
Position Overview: The Data Clerk is a person working in a health facility with a comprehensive HIV care service.
The main objective of the data clerk is to help the health facility in the follow-up of people living with HIV (PLHIV) by entering the data into the information system of the health facility; maintaining electronic databases and producing reports. This helps to measure and monitor the services offered to PLHIV and their effect on the health of patients followed at the UPEC of the health facility and those that are being followed up in CBOs attached to the health facility.

Job specific duties and Responsibilities

Main Functions

•    Maintain all patient tracking tools (records) appropriately for appropriate patient follow-up by all care providers during each clinic visit. Including secure, confidential, and timely storage of all patient monitoring tools during each clinic visit;
•    Ensure the complete and accurate transcription of all patient information visiting the clinic, from physical versions (patient file, registry, and document from other sources) into the hospital's health information system (DAMA, VINDATA, EMR); Ensure the accuracy and validity of the information transcribed in the health information system of the health facility;
•    Provide all healthcare providers (doctors, nurses, APS) with data to improve the quality of continuous patient care within the framework of objectives 95-95-95 in health training;
•    Produce specific reports and actively monitor the main activities and indicators at the level of the health facility to improve the quality of the service offer.

Specific Functions
•    Keeps track of received data and source documents;
•    Prepare and sort source documents, identify, interpret and verify the accuracy of the data to be entered.
•    Enter data according to the required formats of the health information system of the health facility, between the alphabetical, numerical, or symbolic data of the source documents in the computer format displayed on the screen and between the necessary codes;
•    Check for outdated data and make necessary changes to electronic records;
•    Compare entered data with source documents, or re-enter data in on-screen verification format to detect errors;
•    Review and make the necessary corrections to the data entered;
•    Contribute to the establishment and maintenance of an effective case management system;
•    Generate reports and respond to requests for data entered at the request of UPEC, RWG/DRSPC, or GGHC officials;
•    Ensure the confidentiality of databases and respect data integrity and security policies according to MINSANTE'S applicable laws;
•    Generate, if necessary and for each APS, the list of all patients in the cohort lost to follow-up and document the results of the follow-up of these patients in the hospital's health information system;
•    Generate, if necessary, for each APS the list of patients expected at UPEC for the collection of ARVs;
•    Enter data related to specific activities of PLHIV, such as home visits and other community activities, support groups, and enhanced adherence for patients with a high viral load, into the health facility information system;
•    Provide physicians and nurses as required with a list of patients who are not receiving all the quality care required by the quality improvement objective;
•    Contribute to the monitoring of efforts to improve the quality of HIV care services in health facilities;
•    Produce a weekly report of activities/achievements;
•    Produce a weekly report presenting achievements for key indicators by gender and age groups;
•    Prepare all periodic reports (weekly, monthly, and quarterly) and provide them whenever necessary while performing file backup operations.
•    Ensure the safety and security of electronic equipment (computers, printers,...)  capture and processing of UPEC data;
•    Participate in all planning and coordination meetings of the health facility in particular the UPEC data validation meetings.
•    Contribute to the collective effort to improve the performance of UPEC as necessary.
Qualifications, Skills, and Specifications
•    Holder of At least an A/L certificate, BAC+ or any equivalent certificate
•    Have a good working knowledge of Microsoft Excel, Word, and PowerPoint
•    A mastery of health information systems like DAMA, VINDATA, EMR is an added advantage

Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: September 20, 2023 W. Central Africa Standard Time
Deadline: September 28, 2023 W. Central Africa Standard Time

Instructions for Submitting Applications

1.    All applications should be submitted electronically to TIDECameroon@georgetown.edu    
2.    Please mention in the subject line of the email the position for which you are applying
3.    All applications should include a cover letter that details one’s suitability for the job highlighting key functional areas expected qualifications and experiences   
4.    Job-related stated qualifications and experience are the basic minimum requirements that each applicant must meet to be considered for the next step   
5.    All applicants should include daytime phone contact information   
6.    Deadline for application is the September 28, 2023, Applications received after the deadline will not be considered.   

Georgetown University Center for Global Health Practice and Impact through its local entity Georgetown Global Health Cameroon is an equal opportunity employer and encourages all qualified persons to apply regardless of gender, ethnicity, or any other status variable. Georgetown University Center for Global Health Practice and Impact Does not charge any fees during his recruitment process.