Job Opportunity : Administrative Associate (Protocol), GS6) TA WCAR

Temporaire
A negocier
LocalisationLocalisation :yaounde-region-centre-cameroun Date de publication sur minajobs EmploisDate de publication :28/09/2023   Catégorie : Temporaire Salaire : A negocier
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Administrative Associate (Protocol), GS6) TA, #126214, Yaounde-Cameroon, WCAR, 364 jours, open to Cameroonians only

Job no: 566189
Contract type: Temporary Appointment
Duty Station: Yaounde
Level: G-6
Location: Cameroon
Categories: Financial Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication

UNICEF has been working in Cameroon since 1975 to allow women and children to fully realize their rights to development without restriction, as enshrined in the UN Convention on the Rights of the Child. UNICEF provides financial and technical support to Cameroon across seven areas to fully realize the rights of women and children. These areas include Health, HIV/AIDS, Water-sanitation-Hygiene, nutrition, education, child protection, and social inclusion. UNICEF focuses mainly on children and the most vulnerable and excluded families. Cameroon’s 2020 population is estimated at 26,545,863 people according to UN data. The population is young and generates strong socioeconomic demand. In rural areas, limited access to basic social services and the effects of climate change led to household impoverishment and severe child deprivations. The task is immense but not insurmountable; it requires the energy of all stakeholders in Cameroon and out of Cameroon: also, women, men, youth and children, government, technical and financial partners, donors, civil society, the private sector, parliamentarians, communities. Everyone is invited to take part in the struggle to meet the challenges that lie ahead. It is together that we will act for Cameroon, a country that summarizes the challenges and hopes of Africa.

For more information about UNICEF Cameroon, please click here.

How can you make a difference?

Under the guidance and direct supervision of the Administrative Officer, facilitates and advises on protocol matters including accreditation, visa matters, shipping, and customs clearance, of motor vehicle for UNICEF CCO and ensuring high quality and accuracy of work to obtain optimum services. He/she analyses and interprets rules and guidelines and provides solutions to a wide spectrum of complex issues related to these services. The Protocol Associate captures and monitors costs for services rendered and ensures timely cost recovery and cost-effectiveness. He/she promotes a collaborative, client-focused, quality and results-oriented approach consistent with UNICEF Rules and Regulations in the delivery of services to clients including 

  • Liaises and follows up with the diplomatic and consular services on issuance of outbound visa.
  • Arranges for the processing of MINREX Accreditation letters and Cameroonian Driving Licenses for International Staff and their dependents. Ensure prompt clearance of UNICEF consignments and shipments of personal effects of UNICEF personnel.
  • Communicates and follows up with the Ministry of External Relations and Immigration Department on passes and resident and work permit formalities as required for international staff including their dependents.
  • Liaises and follows up with the Ministry of External Relations and Immigration Department on all new policy circulars or revisions on privileges and immunities.
  • Coordination with Airports Authorities for welcoming and reception assistance of visitors.
  • Liaises and follow up with MINREX for Post Concurrences of newly created posts.
  • Support staff in correct filling out of visa application forms, prepares note verbale and submits to the concerned embassies, ministries, Immigration Office and make continuous follow ups ensuring timely issuance of visas (residence, visit, entry, or business).
  • Alerts staff three months in advance regarding the expiry of their visas and ensure the timely visa extension requests are submitted to the Ministry of External Relations. Prepares monitoring table showing the status of visa, ID cards, passport details and share with the Supervisor on weekly basis. 
  • Maintains files of documents related to staff visas. 
  • Familiarizes himself/herself with the visa requirements of all countries and shares forms and information with the staff upon request. Provides information to the staff regularly on protocol, protocol, shipping and customs rules and regulations, including other pertaining matters and assists in completing the requirements for obtaining international visit visas, import/export of household effects, Note Verbale, Diplomatic/Non-Diplomatic ID cards, Airport Pass etc.

Please follow the link below to see the full job description: Download File TA Requisition Form - Administrative Associate (Protocol).pdf

To qualify as an advocate for every child you will have…

  • Completion of Secondary education with specialized training in administration, diplomacy, or related field. University Degree in Business or Public Administration desirable, but it is not a requirement.
  • A minimum of 6 years of purely experience in Protocol services. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in handling of web-based management systems.
  • Fluency in English and French is required.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable qualified female candidates are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.


Deadline: W. Central Africa Standard Time

 

 

All applications must be submitted ONLINE at :  https://jobs.unicef.org/cw/en-us/filter/?search-keyword=&location=cameroon

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