The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Job Description                                    

Position    Intern Grants Department    Grade    
Department & Location    Business Development Department Country Office    Date    25/07/2023
Reports to (position):    Business Development Manager
Purpose:  How does this post support Plan’s strategy and mission?    Provide support to the grants department in the follow-up key processes and tasks related to resource mobilisation and archiving

Dimensions of Role:
•    Report to the Business Development Manager
•    Support the monitoring process of resource mobilization initiatives

Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success

•    Keeps track of and reminds BDM of grants department activity plans
•    Tracks and reports on the progress of concept notes/proposals to be developed or in the pipeline
•    Proofreads concept notes/proposals and grant reports for grammatical and formatting errors
•    Supports the grants department with secretariat duties
•    Provide support in the process for Identifying & exploring new fundraising opportunities; review and summarize funding requirements from various donors; recommend response to fundraising opportunities;
•    Update all grant files at CO and liaise with project coordinators for the update of grant files at PIIAs
•    Follow up grants roster daily and sending reminders for submission of FR
•    Assist in the review of financial reports of projects. Downloading smartlist using sponsored programs in order to check Nrgrants and following up the corrections with project accountants.
•    Ensuring project files (both soft and hard copies) are complete and up to date. Ensuring that the project files have the FAD stage 3, signed FR and invoices, most recent mapping sheets, and any FAD addendums
•    Assist in grant set up in SAP. Verify that the mapping sheets corresponds to the PO in SAP.  Follow up the creation of sponsored programs prior to derivation by grant accountant.
•    Assist in reviewing PO modifications by checking budget against FAD, expenditure against CJI3 report and commitments in CJI5 report before further review by grant accountant.

Dealing with Problems:
•    Ability to solve problems and thinking strategically
•    Introducing innovations for programs design and resource mobilisation  
•    Providing advice
•    A source of expertise.

Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
•    High contact with grants department
•    Minimal contact with other departments at CO
•    Program Units
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience
Qualification and Experience
•    A university degree in sociology or social sciences/Economic.
•    An advanced university degree (Masters) is an advantage
•    Background training, skills, and knowledge in general grants and community development processes is also an advantage.
•    Work experience in this or related disciplines will be an advantage
•    Experience on grants compliance requirements for a donor

Demonstrated behaviors needed by the postholder to successfully perform the role:
•    Promotes innovation and learning
•    Communicates effectively and enthusiastically
•    Behaves consistently in their approach to work and decision-making

Leadership Behaviours
•    Communication skills, appropriate to the audience
•    Capability to communicate ideas and technical information to a non-technical audience
•    Ability to work in a multidisciplinary and multicultural environment
•    Strong Team-building and motivational skills

Skills Specific to the post needed to put knowledge into practice.
•    Good reporting skills
•    Influencing and negotiation skills
•    Strong written and spoken English and French

Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Typically office environment with participation in meetings in Yaounde

Level of Contact with Children:

The position will be based at the Country Office and level of contact with children is very low

Location: Yaounde

Closing Date: 02/08/23