The Manager: Company Secretary is responsible for executing the Company Secretarial and Governance agenda for the Bayobab Group & Opcos. They strive to ensure that the organization operates in compliance with legal and regulatory requirements, maintains effective communication between the board of directors, senior management, and shareholders, and implements best practices in corporate governance.  

By facilitating compliance, ensuring effective communication, effectively maintaining corporate records, managing shareholder relations, managing board and committee meetings, and providing guidance on corporate governance, the Manager: Company Secretary helps ensure that the organization operates in a transparent and effective manner. 

Strategy Development and Implementation 

• Assist in the creation of the CoSec agenda & strategy in line with the overarching business goals, regulatory and compliance requirements 
• Assist in regular review of the functional agenda and requirements to ensure its alignment with the changing dynamics of the internal and external ecosystem 

Operational Delivery 

Support Delivery Management 

• Ensure service delivery excellence for CoSec agenda by providing insights and serving as a trusted advisor to the Senior Manager CoSec for Secretarial Services and Governance. 
• Proactively develop subject matter expertise in functional area to facilitate knowledge sharing across Bayobab Opcos 
• Perform periodic reviews to ensure solutions are in line with the standardized practices, business strategies and leading industry practices 
• Ensure compliance of Bayobab Group and Opcos to Policies, Statutory & Regulatory guidelines, Reporting & Disclosures and Compliance mandates 
• Responsible for the implementation of the Harmonised CoSec work 

Company Secretarial Services 

• Drive the overall company secretarial services agenda and ensure delivery of all CoSec requirements as per the set guidelines 
• Support the Senior Manager CoSec in delivering the mandate as per organisational requirements 
• Track and provide inputs on governance best practice and emerging trends with external law firms dealing with company secretarial functions 
• Develop and finalize the calendar of CoSec activities for the year and ensure all necessary meetings are conducted as per schedule 
• Support the Senior Manager CoSec to ensure that all mandatory meetings are conducted within the set timeframes and reports, minutes and actions are circulated as required 
• Coordinate with the Board and committee members to ensure their availability and attendance at these meetings. Support any logistics requirements 
• Prepare and circulate the established board and committee agenda and related documents for all meetings of the board of directors 
• Ensure that the AGM schedules, Special meeting schedules and voting schedules (as relevant) is circulated to all the stakeholders 
• Prepare detailed records of proceedings for board meetings, committees, and Annual General Meetings (AGMs).  
• Provide Company Secretarial Services for Board meetings and ensure that legal requirements related to the meetings are fulfilled 
• Provide support in the induction evaluation of Directors based on identified processes and guidelines 
• Maintain statutory books, including registers of members, directors and secretaries 
• Handle correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders 
• Support the Legal department with regards to external regulatory authorities and external stakeholders on behalf of the Boards  

Governance 

• Support the Senior Manager Cosec in conducting detailed Governance Assessments of the Opcos and analyse the identified governance related lapses and shortcomings 
• Identify the areas of concern and highlight the same 
• Support in developing guidance and advisory on setting up the requisite governance structures, frameworks and stand up the necessary committees 
• Track, Understand and provide inputs on governance best practice and emerging trends with external law firms dealing with company secretarial functions 
• Support the DMF implementation at Bayobab Group and Opcos 
• Support the governance, risk and compliance training of Board members  
• Provide inputs to design of and implement Governance policies and processes. Ensure the policies and processes are strictly implemented 
• Support in managing the high standards of corporate governance requirements ensuring that the Company complies with all relevant legal, regulatory best practice and statutory requirements through constant communication and follow-ups 
• Support the Opcos in establishing and adhering to their Governance requirements 
• Track and maintain records of all changes in the governance regulations 
• Support the change impact analysis and suggest mitigation measures 
• Plan and support implementation of changes within defined timeframes to ensure ongoing compliance