Position Title : Supply Chain Officer

Duty Station : Yaoundé, Cameroon

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible 

Closing Date : 12 March 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the

benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female

candidates as well as applications from the non-represented member countries of IOM. For all

IOM vacancies, applications from qualified and eligible first-tier candidates are considered

before those of qualified and eligible second-tier candidates in the selection process.

 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;

Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;

Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;

Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname;

The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the

Resources Management Officer (RMO), and in close collaboration with the Regional Office in

Dakar, and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply

Chain Officer will be responsible and accountable for supply chain activities, guided by Supply

Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at

optimal price and in a timely manner.

The responsibility will also include ensuring the appropriate implementation of instructions and

policies governing the management of resources related to procurement and logistics in the CO,

as well as providing recommendations aiming at increasing effectiveness and efficiency of

procurement and logistics management within the IOM Cameroon Country Office (CO).

IOM procurement and supply chain activities are guided by the general principles of:

Best Value for Money

Accountability, Integrity and Transparency

Fairness and Effective Competition

Best Interest of IOM

Core Functions / Responsibilities:

1. Contribute to the strategic planning for supply chain related activities of the Country Office

(CO) in close collaboration, with internal and external stakeholders in the country, as well as

relevant units at HQ.

2. Conduct logistics capacity assessment and market research to keep abreast decisionmakers

about local market trends and developments; analyze statistical data and market reports on the

commodity situation, production patterns and availability of good and services.

3. Coordinate and monitor all supply chain management related tasks and activities, including

planning, budgeting, scheduling and provision of goods and services needed by the CO.

Prepare regular progress reports, statistical information and briefing notes, as required.

4. Contribute to the management of the supply chain activities in the CO, including planning,

procurement, warehouse management, transport and distribution, fleet, assets and facilities

management, logistics information management and reporting, and provide support, guidance

and training to the relevant staff with respect to the related policies, rules and regulations.

5. Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the

processes to fill the gaps and ensure beneficiaries receive quality goods and services in a

timely and efficient manner.

6. Contribute to the review of the procurement requests, identify service providers, and evaluate

information regarding vendor's performance in terms of quality, prices, and timely delivery of

goods/services. Maintain a pool of qualified vendors.

7. Solicit bids, quotations and tender documents, oversee bidding process and provide support

for executing the procurement transactions, analyze the offers assuring conformity to specified

requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare

purchase orders and ensure receiving authorization in line with the CO’s delegation of authority

(DOA) matrix.

8. Liaise with the programme management and provide technical support in preparing and

issuance of “Call for Proposals” and bidding documents for the tendering processes of the

programmes/projects. Ensure bidding processes are conducted fairly, transparently and in

accordance with the existing procurement rules and regulations.

9. In coordination with relevant parties, ensure timely submission of asset, procurement and

other reports within the CO, Regional Office and relevant HQ departments, as appropriate.

10. Contribute to the establishment and management of robust appropriate internal control

mechanisms for Supply Chain Management process to safeguard the Organization's assets and

prevent fraud, while ensuring that country specific administrative procedures are in place and

followed in accordance with the Organization's rules and regulations.

11. Support and monitor the maintenance and repair of office facilities, including preventive

maintenance. Contribute to the establishment of maintenance agreements with competent

service providers when it is feasible and determined to be cost effective.

12. Provide training and guidance to the SCM staff of CO, while monitoring, evaluating and

supporting their professional and career development.

13. Participate and engage actively in the UN inter-agency meetings and forums related to

supply chain management. Collaborate on sharing resources to achieve common goals and

implementation of UN global initiatives.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics,

Procurement, or a related field from an accredited academic institution with two years of

relevant professional experience; or,

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in managing diverse procurement and logistics operations; and,

• Demonstrated experience in training and supervising teams of co-workers, managing vendors

and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's

system and processes as they apply to procurement and logistics; and,

• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be

fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written). Working

knowledge of a local language and/or another official UN language (Arabic, Chinese, Russian

and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,

which may include written and/or oral assessments.

Notes

1

 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

 

treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the Organization’s vision. Assists others to realize and develop their

leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best

and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

• Strategic thinking and vision: Works strategically to realize the Organization’s goals and

communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding

confirmation.

This selection process may be used to staff similar positions in various duty stations.

Recommended candidates endorsed by the Appointments and Postings Board will remain

eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in

the Professional Category of staff members. For this staff category, candidates who are

nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment,

accreditation, any residency or visa requirements, and background verification and security

clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be

required for individuals hired on or after 15 November 2021. This will be verified as part of the

medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No

late applications will be accepted.

 

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment

system, by 12 March 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment

system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:From 28.02.2024 to 12.03.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,

processing, training or other fee). IOM does not request any information related to bank

accounts.

Requisition: VN 2024 121 Supply Chain Officer (P2) Yaoundé, Cameroon (58688978) Released

Posting: Posting NC58688979 (58688979) Released

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