Job offer : FINANCE MANAGER - Clinton Health Access Initiative, Inc. (CHAI), Yaounde

Clinton Health Access Initiative (CHAI)
383 Dorchester Avenue, Suite 400 |Boston, MA 02127| USA

JOB DESCRIPTION

•    Title: Finance Manager
•    Level: 5
•    Supervisor: Country Director
•    Base: Yaoundé, Cameroon
•    Start Date: May 1st, 2024
•    Duration: One Year, Renewable based on availability of funding

Finance Manager,

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit:

http://www.clintonhealthaccess.org.

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Position Overview:
 
The Finance and Accounting Manager is accountable for the Cameroon Office’s day-to-day finance and accounting related functions, including but not limited to, financial compliance, financial management, accounting, budgeting, and budget monitoring in accordance with corporate policies, strategies, plans, and decisions made by Country, Regional and Global Teams. They facilitate the delivery of CHAI’s program by ensuring timely and effective financial & accounting related support to achieve results. They ensure and guides the appropriate application of systems and procedures and develops enhancements if necessary. The Finance and Accounting Manager will support all Cameroon team members in executing programmatic activities in terms of Office Finance & Accounting, Budgeting & Budget control in compliance with CHAI policies and procedures and the country finance and Compliance manual.

The Finance and Accounting Manager will report to the Country Director, and they will follow country, regional and global operations guidelines.

The ideal candidate for this role will have outstanding analytical, organizational, interpersonal and communication skills. The ideal candidate must also be able to function independently and flexibly and have the demonstrated ability to lead in a challenging professional environment. CHAI places great value on the following relevant personal qualities: resourcefulness, entrepreneurialism, tenacity, independence, humility, passion for the mission and strong work ethics.

This position is based in Yaoundé and may require travel to various regions in the country.

Key End result of the position:
•    Adequate systems for Compliance, Finance & Accounting, Budgeting & Budget control are in place in CHAI Cameroon’s office and are strengthened as required to facilitate the delivery of CHAI’s programmatic objectives and achievement of results
•    Compliance with OHADA Reporting Framework for Non-profit entities (SYCEBNL)
•    Effective coordination, communication and collaboration is established and maintained across CHAI Teams and with in-country stakeholders, for effective and efficient financial management that is fully compliant with both CHAI’s internal control procedures and national policies/regulations.
•    Basic office services effectively provided to enhance staff productivity
•    Manage finance and accounting team for efficiency effectiveness in performance

Responsibilities

Financial Accounting
•    Day to day financial accounting oversight
•    Review financial transactions to ensure accuracy of information and compliance.
•    Oversee vendor payments, reimbursements, cash advances, workshop participants payment etc.
•    Ensure financial vouchers have sufficient supporting documentation
•    Ensure all prepayments are accurately amortised and reconciled
•    Manage the daily cashbook closeout procedures
•    Lead the month end financial close ensuring accurate, timely and complete reporting in line with CHAI guidelines
•    Work with Local auditors to ensure full compliance on OHADA financial reporting for Non-profit entities

Financial Management
•    Prepare monthly cash forecast in line with monthly workplans
•    Review all expenses to ensure proper allocated to correct grant and budget lines
•    Ensure time cash request for effective program implementation through prompt payments
•    Review all procurement documentations and payment request to ensure it is in full compliance with CHAI and donors’ guidelines
•    Prepare monthly variances to budget analysis by grants to support program managers in spending plans
•    Review various donor reports to ensure expenses are accurate and complete before submission to donor
•    Prepare adjustment entries as required for grant spending management
•    Provide monthly feedback on grant tracking tools report
•    Lead in the monitoring of financial activities for all programs and prepare expenditure reports for program managers as needed
•    Prepare and analyze grant spending reports to ensure full compliance to donor requirements
•    Establish and maintain effective working relationships with program managers/staff members.
•    Lead in the preparation of organizational annual budgets and periodic reforecasts.
•    Preparing donor budget proposals as needed.
•    Assist in the preparation of audits management letter response, financial statements if needed.

Grant and Partnership Management
•    Review all Donation Letters, Independent Contractor Agreements and Memoranda of Agreement from financial management perspective prior to signing with partners/contractors; suggest any points of negotiation and analyses the impact.
•    Assess and Train local partners on best practice in Finance, HR, procurement, and admin processes to ensure compliance with donor policies and regulations
•    Manage local partners and ensure timely reporting, invoices quality reviews and timely cash disbursements for implementations
•    Create tracking system to monitor the progress of new agreements with partners and be responsible for record-keeping.
•    Develop grants tracking to monitor existing partners’ performance and compliance.

•    Make regular visits to partners’ offices, to monitor their financial management system and to verify their payments.
•    Review and analyze grant expenses and variances in consultation with supervisor to advise the partner on expenditure trends and potential issues.
•    Ensure that donor regulations are complied with in all grant transactions and processes of the partners.
•    Build relations with focal person and build a trusting partnership with partner organizations.
•    Keep the Country Director informed on all major compliance issues/challenges while taking the necessary corrective steps with the respective Partners.
•    Prepare grant Closure checklist for ending grants in collaboration with Program Manager
Statutory and Regulatory Compliance
•    Coordinate with auditors for annual audits and coordinate donor audits.
•    Maintain banking relationships and ensure compliance with funds transfer justifications
•    Work closely with the attorneys for labour laws and other legal matters.
•    Implement all Corrective Action Plan ensuing from different audits
•    Ensure Finance and Other policy manuals are revised annually
•    Ensure full compliance with all fiscal and social security obligations

Qualifications
•    Bachelor’s degree in finance or accounting, Banking, or a related financial discipline
•    Master’s degree Finance or recognized accounting professional qualification (e.g. ACCA/CA/CPA) will be a plus
•    Minimum of 5-7 years of professional experience in rigorous institution
•    Excellent Knowledge of Microsoft operating Systems with an excellent command over MS Excel
•    Working Knowledge of ERP Accounting Software (QuickBooks and Unit 4/Agresso and MS NetSuite is required)
•    High level of integrity and dependability with leadership qualities
•    Proactive and responsive to urgent needs of the program
•    Ability to work under pressure without compromising on quality of policy and compliance procedures.
•    Self-motivated and firm in providing opinion to support effective decision making.
•    Experience in managing donors’ funds and executing their financial reporting requirements.
•    Highly developed analytical and problem-solving skills
•    Excellent interpersonal and communication skills

•    Ability to influence senior managers and peers over a wide range of issues.
•    The ability to work in a multi-cultural environment.

How to Apply
 
Interested candidates should please submit their CVs and cover letter through application link https://careers-chai.icims.com/jobs/13395/finance-manager%252c-cameroon/job  by April 19th, 2024. Applications submitted after this date will not be considered.
 
NB: Only shortlisted applicants will be contacted for the recruitment process.

Female candidates and persons from minority groups are strongly encouraged to apply