Career Opportunities : Site Maintenance Assistant-SSA1 - United Nations World Food Programme (WFP), Yaounde

Site Maintenance Assistant-SSA1-Yaounde

remote type ; Fully Present
locations : Yaounde, Cameroon, The Republic Of
time type : Full time

job requisition id : JR104689

DEADLINE FOR APPLICATIONS
22 September 2024-23:59-GMT+01:00 West Africa Standard Time (Douala)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.


ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.


At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Background

WFP Cameroon is currently engaged in a large-scale response to ongoing humanitarian crises. Concerned about the increasing needs, WFP provides food assistance to displaced and vulnerable communities in a very challenging environment. In this context, a lot of financial documents have been accumulated and stored at the WFP Cameroon Country office premises over the years.

Records, whether in electronic or paper format pass through identifiable phases in their lifecycle, from creation to archival storage or to final disposal, under the general supervision of the Administration officer, the candidate will be in charge of archiving, organising and sorting the financial documents. In addition to the above the CD office needs support in the areas of distributions of Letters and Invoices received from different vendors.

Key Responsibilities (not all-inclusive, nor exhaustive)

1. Perform basic maintenance of outdoor/indoor environments, to keep them

clean, well organised and in a good condition.

2. Provide support in loading/offloading and moving office equipment, furniture, baggage and other items for efficient site maintenance services.

3. Support preparation and delivery of food and beverages, arrange for basic refurbishment and maintenance of kitchen area and equipment to facilitate efficient service.

4.Document and recommend records for destruction in accordance with the approved retention periods (6 years for financial documents). A "Records Disposal Form" & certificate of destruction must be completed by the registry clerk/archivist and submitted to the Records Manager upon the disposal of records and retained in hard copy.

5. Provide laundry services including basic maintenance of related equipment, to ensure that WFP office and guesthouse items are clean.

6. Provide efficient cleaning services including kitchens and toilets to ensure clean, hygienic and well-organised working environment.

clerk/archivist and submitted to the Records Manager upon the disposal of records and retained in hard copy.

7.Ensure proper completion of the certificate of destruction: this should contain information about the record series identified (by a file code) that are destroyed. The certificate should include titles, file codes, retention periods, date range, disposal date, and destruction method.

8.Archive and organise documents in the store (this may include NFIs as required) to enable proper retrieval when required.

9.Ensure Integrity of financial records: ensure that the security, accessibility, custody, and authenticity of records are protected.  

10.Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.  

11. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team. 12.Receive documents/parcels from client units and organize for their dispatch to the various destinations both international and local deliveries.

13.Scan invoices received and forward to Finance for upload into ITS. 14.Coordinate delivery of letters and parcels to respective units/staff in Yaoundé office.

15.Record and Monitor Admin Attendance and Leave for Staff.

16.Receive and register all WFP CMCO invoices.

17.Provide statistic on invoice tracking and courier for corporate compliance use and vendor/stakeholder’s feedback.

Qualification & Experience

Education

Completion of secondary school education.

Experience

Atleast 01year experience in Administrative related work.

Knowledge & Skills

-Ability to use standard office equipment such as photocopies and scanners.

-Knowledge of standardized business support work routines and methods.

-Knowledge of standard office software packages, e.g Microsoft word and excel.

-Uses tact and courtesy to give and receive information with a variety of individuals.

-Ability to work under strict deadlines and follow clear instructions.

Languages

Fluent in oral and written English or French.

Job Title: Site Maintenance Assistant

Type of Contract: Special Service Agreement (SSA1)

Duration: up to 11 months

Unit/Division: MSD

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

Once your profile is completed, please apply, and submit your application.

Please make sure you upload your professional CV in the English language

Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application

Only shortlisted candidates will be notified

All applications must be submitted ONLINE at : https://wd3.myworkdaysite.com/en-US/recruiting/wfp/job_openings/details/Programme-Assistant--Monitoring---Evaluation--_JR104644-1?locationCountry=b579d21545a140c49418f0a3451a3160