Job offer : Archives and documents management Officer - UBA Cameroun S.A. - United Bank for Africa

Department           : Internal Control

Reporting Line       : Head internal control

Location                : Douala

Number                 : 01

Job Objectives

    Ensures the processing, conservation and communication of archives,
    Ensures management and security of resources and archive premises.

Role & Responsibilities

    Develop archiving tools: archiving charter, management table, classification plan, conservation calendar, identification tools, archive files, etc.;
    Identify and preserve vital, critical and confidential documents;
    Design, plan and improve archives management programs;
    Periodically organise archive inventories ;
    Ensure the classification and filing of documents;
    Ensure the proper conservation of archived documents;
    Sensitize and assist bank staff in proper arrangement of documents and records in their keeping
    Carry out documentary research;

Key Performance Indicator

    Zero tolerance for document loss
    Number of undetected regulatory/statutory violations in internal and external audit reports
    speed in the communication of documents
    Level of organization and preservation of documents
    Integrity of sensitive bank and customer information
    Speed of retrieval and delivery of records from storage
    Inquiries completed within 48 hours
    Number of complaints
    Existence of records management policy, procedures, disposal authority, Register of Records destroyed, etc.

EDUCATION REQUIREMENTS

Minimum BAC + 3 in the field of archiving with at least two (02) years of experience in the field of archiving experience

Key Competencies:

Knowledge

    Control the physical preservation of documents,
    Organize access management,
    Know the regulatory framework that applies to archives
    Fraud and Operational Risk

Skills/Competencies/Aptitudes

    Good knowledge of the office suite (Word, Excel & Powerpoint);
    Speak French and/or English fluently;
    Compliance with archives procedures;
    Be orderly and have a high sense of organization
    Have a sense of adaptation;

    Be available and punctual.

 Application submission

Candidates should send their resume and motivation letter to hcmrecruitcameroon@ubagroup.com , with the heading “ Archives and documents management Officer st Officer ” Later January 15, 2025

 Only shortlisted candidates will be contacted to proceed to the interview stage.

 UBA Cameroon is committed to meritocracy and inclusiveness and will not unfairly discriminate in recruitment, training, career development and promotion on the basis of race, color, ethnicity, gender, marital status, disability, religion or belief and age.

If you do not receive any response 01 month after this publication, kindly consider your application as non-accepted for this time