OFFRE EMPLOI - DOUALA CAMEROUN H/F - URGENT

EXECUTIVE ASSISTANT ANGLOPHONE
 
CV réception deadline 30/03/25

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JOB REQUIREMENTS AND SKILLS NEEDED
PROFILE
Academic level: BTS in secretarial/office automation, Bachelor's degree in literature or languages, other bachelor's degree + 3 years; - Additional training and/or qualifications (an asset): Secretarial and office automation training; - Professional experience: 03 years; - Maximum age: 40.
TECHNICAL SKILLS
Mastery of secretarial and office automation tools;
Ability to apply synthesis techniques (writing and analytical skills), as well as reporting and activity monitoring; be able to apply project management tools (planning, coordination, etc.);
Know how to anticipate your own deadlines and those of your line manager; - Know how to deal with urgent matters and identify priorities; - master written and oral communication techniques.
PERSONAL CHARACTERISTICS
Ability to deal with emergencies; Discretion;
Good physical appearance and appropriate dress required;
Ability to listen;
Integrity and impeccable work ethic;
Friendly, courteous and tactful;
Ability to work as part of a team/network;
A good level of French and English;
Communication skills;
Effectiveness in communicating with direct work environment, customers or suppliers;
Ability to organise and manage time (your own and that of others);
Focus on safety, hygiene, quality and respect for the environment, while being productive.
Adapt to new technologies;
Exchanging and synthesising information from the work environment;
Autonomy and a sense of responsibility;
Ability to work under pressure in a constantly changing environment; - Demonstrate mobility; Work in a clean environment;
React quickly, calmly and with self-control, when faced with a sudden event;
Be alert, vigilant and rigorous; - Resist stress;
Anticipate problems and know how to detect malfunctions as early as possible.
INTERNAL AND EXTERNAL RELATIONS
- Internally: Chairman and Chief Executive Officer / Managing Director / Unit Directors / Operational Directors / Heads of Department; - Externally: Customers, Service Providers, Suppliers, Agencies, Consultancies, Institutions and Public/Parapublic Administrations.
PERSONAL AND/OR MATERIAL RESOURCES:
- Office computer;
- Telephone card (SIM) + monthly call credit.
WORKING CONDITIONS AND PROFESSIONAL CONSTRAINTS: Flexible working hours and unconditional availability.
PERFORMANCE ASSESSMENT INDICATORS: See missions, activities and performance contract
DEPARTMENT MANAGEMENT
First level supervisor: CEO
Second level supervisor: CEO Alternate: Executive Assistant
MISSION
JOB DESCRIPTION
JOB TITLE: EXECUTIVE ASSISTANT
DEPARTMENT:
SERVICE :
The Executive Assistant contributes to the Chairman management tasks and missions in order to improve the organisation of his activities; She acts as the interface, both upstream and downstream, between the Chairman
and the various internal and external contacts.
ACTIVITIES
Executive secretariat and personal assistant to the CEO:
Organising the CEO's schedules and travel;
Managing his diary and travel: making appointments according to priorities;
Reminding the CEO of important information and passing on messages;
Taking notes and formatting all types of correspondence;
Typing documents of various forms and content;
Organising the filing and archiving of files;
Planning and organising meetings and events (meetings, seminars, etc.): drafting minutes, following up on records of decisions and execution of assigned actions, preparing media, ensuring logistics, etc;
Ensuring the efficient running of the Managing Director's activities and contributing to the organisation of
internal life, by acting as a resource and adviser on company practices and procedures;
Managing information (General Management contacts, databases, mailing lists, documentation, etc.) and facilitating access to it.
Case management and monitoring:
Gathering the information needed to monitor files in order to assist decision-making and steering; - Design dashboards and/or monitoring tables;
Prepares and monitors the General Manager's files (notes, summaries, preparation of administrative documents, etc.);
set;
Coordinating the resources (human, administrative, logistical and technical) needed to achieve the objectives
Participating in the management of the General Management's budget (preparation, execution, monitoring); - Internal and external communication;
Steering certain internal communication initiatives and ensuring that information is properly disseminated; Designing, updating and distributing the General Manager's various communication tools/supports (web, intranet, newsletter, etc.); - Designing and implementing a filing system to facilitate retrieval.
Supervision / coordination :
Carrying out and coordinating specific operations for all or part of a project delegated by the manager; Managing expense accounts;
Monitoring the schedule of ongoing projects;
Interface with other Group entities;
Interfacing with service providers, customers, etc;
Interface with existing teams;
Coordination of head office activities by express delegation of authority;
Organising, coordinating, supervising and monitoring the activities of staff under his/her responsibility.
Other activities:
Cash management of general income and expenditure.