Request for Proposal (RFP) for External Audit Services for Cameroon [EA/RFP/160625-02]

Evidence Action is an organization working to scale proven interventions to improve the lives of the poor in Africa and Asia. There is a gap between what research shows is effective in development and what happens in practice. Evidence Action scales proven development interventions and crafts resilient business models for long run success.

For more information about Evidence Action can be accessed online at www.evidenceaction.org

BACKGROUND:

Evidence Action seeks the services of a professional audit firm to conduct external audits for the period 1st October 2024 – 31st December 2025 with a renewable contract based on performance for her countries in Cameroon.

During the period, Evidence Action working closely with government partners implemented the Maternal Symphysis projects across the different regions of Cameroon. The project has had direct and indirect impacts on the different beneficiaries within the country. The operational and program activities commence for the period 1^st October 2024 to 31 December 2025.

TERMS OF REFERENCE

Evidence Action seeks to engage the services of a professional audit firm to conduct an external audit for the period of 1st October 2024 to 31st December 2025 with a renewable contract based on performance in Cameroon.

Scope of Work

§   Performance period for Cameroon is 1^st October 2024 to 31^st December 2025

Qualifications and Expertise

Proposed firm must display the following expertise:

i)                Expertise and capacity of the firm in the region

·       Experience in the region; Proven with over 5 assignments

·       Non -profit audit experience and group reporting

·       Audit firm history 5 years and more

·       Audit experience in general purpose financial statements audits and audit of internal controls

·       Number of Qualified staff and coverage Qualified and experienced staff including certified auditors

ii)              Audit approach

·       One principal auditor to sign all country specific audit reports.

·       The auditor has proof that their work complies with International Standards on Auditing (ISA).

·       Work Plan and ability to complete the assignment within the required time.

·       The degree to which the audit firm understands the assignment and has the important aspects of the task been addressed in sufficient detail.

·       Testing methodology and reference to IAS.

·       Communication and cooperation with Global auditors.

iii)             Audit personnel

·       Relevant experience of Principal Auditor at least 10 years of audit experience and Audit certificate of Principal Auditor.

·       At least 5-year experience of the team leader / Audit manager.

·       Auditor Certification/Accounting certification by Country.

·       All proposed team members have at least 3 years of experience & knowledge of local operating environment.

iv)             Expected Audit package

·       Auditors’ independent opinion including reasons for negative or restricted audit certificate, if any.

·       Audited financial statements in both USD or Local currency as required by law or by Evidence Action.

·       Management letter (consolidated), the recommendations given by the auditor, for systemic improvement and better financial discipline. Response from management and follow-up of previous year’s recommendations.

·       Additional statements and/or confirmation as requested by Global auditors

v)              Financial Evaluation

·       Cost be within our budget.

Payment terms: Full payment upon submission of final reports.

Required Submission Documents

Interested and experienced consultants/firms are requested to submit:

1.    Cover letter which describes the firm’s suitability for the assignment.

2.    Detailed proposal detailing capacity to deliver on the assignment

3.    An updated CV/profile of the firms’ partners.

4.    A financial proposal for the firm’s billable time and other fees for these period of service (inclusive of taxes), excluding direct reimbursable expenses such as travel and incidentals.

Qualifying Conditions

The main criteria for admission to the tender are as follows. Please attach copies of these documents with your RFP submission.

1.     Valid Practicing licenses from relevant bodies.

2.     Valid Tax Identification Number

3.     Evidence of Registration

4.     Valid Tax Clearance Certificate

5.     Company Profile

6.     Three references from previous clients

7.     A list of three referees whom you have served

Eligibility of Applicants

Applicants cannot apply if they:

·       Are registered companies.

·       Are bankrupt or in the process of going bankrupt.

·       Have not fulfilled obligations related to payment of taxes and other statutory charges and fees.

·       Have been found guilty of serious misinterpretation in supplying information.

·       Are in situations of conflict of interest. Conflict of interest MUST be disclosed to Evidence Action and vendors should only participate if approval is granted. A conflict of interest is created by any family or commercial relationship between the supplier and any member of the Evidence Action Tender Committee.

·       Have seriously defaulted and declared as such in the implementation of similar contractual obligations in the past

·       Are on any list of sanctioned parties issued by the United States Government.

Terms

1.     Interested firms are requested to send the copies of their proposals on or before the 4^th July 2025 by 4.00pm GMT to procurement.cameroon@evidenceaction.org cc: evans.ithiria@evidenceaction.org

2.     The successful bidder will be expected to start the offering services to Evidence Action from the contract start date (to be advised by the client).

3.     This will be a one-year engagement to be renewed upon successful performance

4.     The successful bidder will be required to maintain proper records that support departmental reporting and billing of transactions.

TERMS OF REFERENCE – COUNTRY ANNUAL AUDIT

Evidence Action seeks to engage the services of a professional audit firm to conduct an external audit for the period of 1st October 2024 to 31st December 2025 with a renewable contract based on performance in Cameroon.

Scope of Work

<span lang="EN-US" style="font-size: 15.0pt; mso-bidi-font-size: 12.0pt; font-family: