JOB ADVERTISEMENT : Procurement & Logistics Assistant - Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Company Description

The mission of the NGO, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), is to create a world where no mother, no child, no family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation.

Job Description

How will you fight for an AIDS-free generation?

The Procurement & Logistics Assistant will assist in the day-to-day implementation of procurement activities. He/She will be under direct supervision of the Procurement and Logistics Officer.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities And Accountabilities

Manage procurement and ensure effective and timely procurement services following agreed procurement timelines (Distribution of PO’s, collection of quotes, etc.)
Ensure the archiving of documents related to procurement (quotes/pro-forma, Purchase orders, Invoices, Delivery/Goods Received Notes, contracts).
Update of supplier list and the price catalog.
Ensure of fulfilment of the whole procurement process as per EGPAF Logistics Handbook, SOP’s, and per donor requirements where required;
Assist in the active and regular search for suppliers with prequalification process and establishment of vendor database, which includes supplier performance information;
Ensure that all appropriate purchases supporting documents are file accordingly (Per project and period
Ensure that the Procurement Request Form are accurate with all information.
Assist in a timely manner with the relevant programs, departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes;
Ensure that the Procurement Tracker form is fully complete on a daily basis and is available for distribution to manager on a regular weekly and monthly basis.
Ensure that procurement files are complete and prepared for Finance Department for timely payments of procured Goods and Services;
Maintain an accurate and up-to-date supplier information database for regularly purchased items, and information about local market conditions.
Creating and providing reports to Line Manager as requested.

Qualifications

To be successful, you will have:

Education & Experience
Minimum Business-related degree and a diploma in purchasing and supplies management
Minimum three years working in donor funded project accounting (preferably USG funded) at a senior level
Knwoledge and Skills
Uncompromising Integrity
Understanding and experience working with USG funded projects
Experience with commodity management tracking systems
Excellent communication and negotiating skills
Well-developed interpersonal skills
IT Savvy, including accounting soft wares
Willingness to travel, support and work in the field offices.
Additional Information

Qualified candidates should submit a CV and cover letter before October 12, 2025, at 5:00 PM (West Africa Time Zone):


Additional Information

P.S. : The position is subject to the availability of donor funding.

 HOW TO APPLY :

All applications must be submitted ONLINE at : https://www.linkedin.com/company/egpaf/jobs/