JOB ADVERTISEMENT : FINANCE & ACCOUNTS OFFICER - Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Company Description

The mission of the NGO, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), is to create a world where no mother, no child, no family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation.

Job Description

How will you fight for an AIDS-free generation?

The Finance and Accounting Officer will support the Finance and Accounting Team in ensuring that financial and accounts operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also, strive to ensure efficient and accountable use of donor funds.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities And Accountabilities

Accounts Payables

Review adequacy of supporting documentation for all documentation forwarded for payment
Review of all Mobile payments to ensure completeness and accuracy
Responsible for timely processing of staff advances for travel and activities in the sub-offices
Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
Responsible for reconciliation of supplier statements
Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
Provides a monthly payment tracker for Invoices and Mobile Payments
Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies
Pro-actively addresses identified monthly compliance issues regarding payables from HQ. 

Accounts Receivable

Responsible for implementing EGPAF Cameroon’s advances liquidation policy
Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted support documentation.
Reviews posting of the advances liquidating expenses into QuickBooks for accuracy
Maintains the field office Aged Advances report and ensures follow up of any outstanding amounts/ recovery from Payroll
Provides monthly analytics on advances liquidation compliance trends

Cash/Bank Management

Conducts surprise cash counts and trains the petty cash custodian on petty cash policies
As custodian of the check books, ensures safety, sequential check writing, counterfoil controls and application of new check books as appropriate
Monitors field offices bank accounts balances and advises on funds transfer periods and amounts
Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.

Statutory Requirements

Ensure all statutory remittances are paid on time, and that accurate amounts are paid. All withholdings are per local law.
Monitor news for changes in statutory requirements and regulations and consequently develop and implement the necessary procedures to facilitate adherence to statutes
Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny

Monthly Reporting activities

Supervises timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
Performs accurate bank reconciliations at least monthly from the field office account

Audit & Compliance review Support

Support Donor Related Compliance /Business Systems Reviews, including follow up and complete resolution of findings
Support EGPAF’s annual internal and External audits and Compliance Review functions and follow up of findings

Other Responsibilities

Provide financial technical support to the program team during Monthly activity Budgets preparation 
In liaison with HR, orientation of new staff on finance policies and procedures
Responsible for training staff on proper timekeeping principles per USG regulations
Any other work-related duties as may be assigned

Qualifications

To be successful, you will have:

A Degree in Finance, Accounting or other related field of study
A qualified professional certificate like ACCA, CIMA or a Master’s Degree will be desired.
Minimum 3 years of experience directly supporting Finance in an INGO
Solid knowledge of accounting and financial reporting
Experience in using QuickBooks accounting system
Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
Excellent knowledge of the Cameroon fiscal environment
Working knowledge and understanding of US Government funded project, rules and regulations.
Excellent analytical, oral and written communication skills in English and French
Highly organized with ability to prioritize and multi-task while working as part of a team
Possess strong accuracy, attention to detail and ability to follow through
Computer literate, with strong knowledge of, and experience with Microsoft Office applications
Honest, energetic, independent, self-motivated and administratively self-sufficient
Ability to maintain confidentiality, exercise discretion and sound judgment.
Willingness to travel.

Qualified candidates should submit a CV and cover letter before October 12, 2025, at 5:00 PM (West Africa Time Zone)

Additional Information

P.S. : The position is subject to the availability of donor funding.

 HOW TO APPLY :

All applications must be submitted ONLINE at : https://www.linkedin.com/company/egpaf/jobs/