Reference Number: CHAI-RFQ-CMR-001-26

Date Issued: March 05, 2026

Deadline for Questions: March 20, 2026

Deadline for Quotes: March 31, 2026

Location of Performance: Yaoundé, Cameroon

    I.        Background

The Clinton Health Access Initiative, Inc (CHAI) the Buyers, is issuing this Request for Quotations (RFQ) in order to solicit quotations for the provision of security guard services for the CHAI Cameroon office in Yaoundé. CHAI is a global health organization committed to saving lives and improving health outcomes in low- and middle-income countries by enabling the government and private sector to strengthen and sustain quality health systems.

CHAI began operations in Cameroon in 2007 with a focus on improving access to lifesaving HIV diagnosis, treatment, and care. CHAI has supported the Ministry of Public Health in introducing and scaling up pediatric and second-line antiretroviral therapy (ART) and strengthening laboratory systems to improve early infant diagnosis (EID).

Since then, CHAI has supported the introduction of point-of-care testing for HIV and other innovations to improve turnaround time for results. CHAI has also contributed to integrating EID, Viral Load (VL), and tuberculosis testing and has supported the National AIDS Control Committee to improve treatment access.

CHAI also works closely with the Government of Cameroon to strengthen malaria treatment, improve vaccine delivery systems, and support the introduction of new vaccines including those for HPV and polio. More recently, CHAI has supported government efforts toward universal health coverage to ensure affordable and quality healthcare services for the population.

  II.        Procurement Overview and Deadlines

Questions regarding the administrative requirements of this RFQ may be submitted by March 20, 2026, at 3:00 pm Cameroon time. Questions must be emailed to chaicameroonprocurement@clintonhealthaccess.org. Questions and clarifications that are relevant to all may be posted by CHAI, either through an amendment to this RFQ or directly to offerors who have demonstrated an interest in bidding.

All quotations must be received by March 31, 2026, at 3:00 pm Cameroon time. Offers should be submitted via email to chaicameroonprocurement@clintonhealthaccess.org. All offers must be submitted in the form of the letter in Annex A below and must include a copy of a valid business license. Offers received after the due date and time are considered to be late and will be considered only at CHAI’s discretion.

CHAI reserves the right to extend or cancel this solicitation at any time. CHAI may also reject all offers, if such action is in CHAI’s interest, or issue a partial award or split the award among various offers.

 III.        Scope and Quotation Requirements

CHAI is soliciting quotations for the following:

Offerors are required to use the template in Annex A, below, when responding to this solicitation. All quotations must be in XAF (Central African CFA Francs) and must be inclusive of all costs, including taxes, and fixed price.

 IV.        Delivery

CHAI requires that the above services are delivered from May 01, 2026, to April 30, 2026, to

Clinton Health Access Initiative (CHAI)
HS Jean Paul II Boulevard
Tsinga Sous-Prefecture
Yaoundé, Cameroon

Offerors must certify that they can meet the delivery schedule in Annex A below.

  V.        Validity

CHAI requires that offers and the prices, quotes, and services, therein remain valid for 60 days after the date of submission.

 VI.        Evaluation

CHAI will select an offer using trade off methodology. Offers will be scored against the following criteria. CHAI requests best offer quotations. However, CHAI reserves the right to request clarifications or conduct negotiations prior to making an award.

• Price and payment terms
• Quality and reliability of the proposed security services
• Level of responsibility and liability coverage in case of loss, damage, or theft of assets

CHAI may request clarifications or conduct negotiations prior to award.

VII.        Terms and Conditions of this RFQ

This solicitation is subject to CHAI’s standard terms and conditions and, if applicable, CHAI’s donors’ terms and conditions of the Resultant Agreement. A copy of terms and conditions is available upon request. For the purpose of developing bids, please note that following standard terms apply:

·        Ethical Conduct and Conflicts of Interest: In accordance with CHAI’s Global Code of Conduct and Conflict of Interest policy, CHAI is committed to conducting procurements with integrity and objectively selecting suppliers and vendors. CHAI maintains a zero-tolerance policy for acts including but not limited to collusion among vendors, submitting falsified bids, bribery, and/or other forms of fraud. Vendors engaging in such conduct will be disqualified from current and future opportunities. CHAI employees and others acting on CHAI’s behalf are prohibited from accepting or asking for bribes, gifts, fees, or any other object of value or compensation related to doing business. Please contact ethics@clintonhealthaccess.org with any questions or concerns or to report any violations.

Annex A

Instructions: All offerors submitting a bid in response to this RFQ must fill out and complete this template letter. The letter must be signed by an authorized representative of your organization and must be dated appropriately. This letter must be filled out, completed, and submitted to CHAI with a copy of your business license.

To:                               [Insert name of Procurement Lead]

Reference:                    [Insert CHAI RFQ number]

Company Name:            [Insert your company name]

General

We, the undersigned, hereby provide this offer to perform as described in the referenced RFQ. We acknowledge and agree to all terms and conditions. We certify that our organization, as well as our principal officers and key individuals, are eligible to participate in this procurement and are not debarred, nor on any watchlist or sanctions list. We further certify that, to the best of our knowledge, we have no close, familial, or financial relationships with CHAI staff or individuals acting on behalf of CHAI; and that we have no close, familial, or financial relationships with any other bidders on this RFQ. If we become aware of a potential conflict, we will disclose immediately to ethics@clintonhealthaccess.org. We also certify that our business license, attached, is accurate and up to date with the relevant authorities.

Past Performance

We hereby provide three references for similar work that we acknowledge may be contacted at any time by CHAI. We confirm that these references are from the past THREE years.

Quote

By submitting this quote, we certify that the prices presented are accurate and represent market value.

Delivery

We confirm that, if selected, we will comply with the delivery schedule as stated in RFQ Section IV, Delivery of the RFQ.

Offer Validity

We confirm that this offer and the prices herein are valid for the amount of time listed in RFQ Section V, Validity.