REQUEST FOR PROPOSAL (RFP)
Solicitation Title: Printing Services - Registers, Booklets, Forms and any other miscellaneous requirements

Solicitation Number FY26-EpiCFY25-O22
Submit Questions and Proposal
to:
Cameroon.Procurement@fhi360.org
Proposal can also be submitted physically at FHI 360
office Bastos-behind Hotel Azur.
RFQ Release Date Tuesday 24th March 2026
Due Date for Questions: Questions and requests for clarification, and the
answers, that FHI 360 deems likely to be of interest
to other bidders will be shared with the bidders in this
tender who have expressed an interest in submitting
a bid.
Date FHI 360 Responds to
Questions
Wednesday 25th March 2026
Proposal Due Date: Friday 27th 20206
Anticipated Contract Start Date:
Method Of Submittal:
Respond via email with the attached documents in MS Word/pdf format.
Contract Term:
FHI 360 anticipates the need for these services through 30 September 2026.
Following this tender, FHI 360 intends to establish a long-term service with the
selected provider to support recurrent needs. We intend to establish specific price
levels and parameters for ordering the services covered by this tender.
FHI 360 will issue specific purchase orders, as needed, for the acquisition of
services for the period covering right up to September 2026. The selected provider
must deliver the services described in the purchase orders issued by FHI 360.
This is not a guarantee, and the issuance of purchase orders is contingent upon
donor funding, programmatic needs and vendor performance.
Quote Validity:
Proposed Vendors agreed to hold prices in its offer firm for 90 days from the date
specified for the receipt of offers, unless another time is specified in an addendum of the
RFP.
Company Background
The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through the U.S.
Department of State (DoS) supports the implementation of the Meeting Targets and
Maintaining Epidemic Control (EpiC) project in Cameroon. EpiC Cameroon strengthens
HIV prevention, testing, care, and treatment services, particularly among vulnerable and
high-risk populations, including key populations, children/adolescents living with HIV, and
pregnant and breastfeeding women.
Project Background:
Meeting Targets and Maintaining Epidemic Control (EpiC), is a global project funded by the
U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Department of
State (DOS), that provides strategic technical assistance and direct service delivery to
achieve HIV epidemic control among all at-risk populations; strengthen global health security
(GHS), including outbreak response; expand tuberculosis detection and treatment (TB),
improve maternal and child health (MCH), address malaria; and promote health systems
strengthening (HSS) including supply chain management.
The EpiC Cameroon buy-in will support the continuation and expansion of life-saving HIV
prevention, treatment, care, and support services in Cameroon, building upon the
foundational work of previous PEPFAR-funded initiatives. The focus will be on strengthening
community-led platforms and integrating them with facility-based systems to increase access
to quality HIV-related services for the general population at higher risk of HIV. The program
will contribute to closing gaps mainly towards HIV case finding (the first 95) while maintaining
the gains of the second and third 95 of the UNAIDS target. Collaboration with the
Government of Cameroon (including the Ministry of Public Health and the National AIDS
Control Committee), PEPFAR clinical partners, the Global Fund, and local community
organizations will be essential to ensure the delivery of high-quality, evidence-based case
finding, family-centered where necessary and population-specific interventions.
Scope of Work
Please take the time to read and understand these terms of reference, as failure to provide
a complete response will result in your submission being deemed non-compliant and
eliminated without further consideration.
As part of the implementation of the EpiC Project in Cameroon, Family Health International
(hereinafter referred to as "FHI 360") is soliciting written price quotes from service providers
for the design and printing of registers, booklets and forms for FHI 360 Cameroon.
FHI 360 is obligated to pay only for services ordered through purchase orders issued and
delivered by the provider in accordance with the terms and conditions of the proposal in
the long terms service. Bidders are responsible for ensuring that their bids are received by
FHI 360 in accordance with the instructions, terms, and conditions described in this
Request for Proposals (RFP). Failure to comply with the instructions described in this RFP
may result in the disqualification of a bid.
Only written responses sent by FHI 360 will be considered official and will be taken into
consideration in the tendering process and subsequent evaluation. Any verbal information
received from FHI 360 employees or any other entity should not be considered an official
response to any question regarding this tender.
Proposal
Service providers wishing to submit a bid in response to this RFP are invited to submit their
proposals, which must include the following elements:
- Company presentation including, but not limited to:
• General information about the company,
• Presentation of the company's experience in the design and printing of registers,
booklets and forms.
Presentation of at least 5 examples of projects similar to our request that the service
provider has completed within the last four years, accompanied by high-quality color
photos.
• Reference certificates and a list of at least 3 professional references that FHI
360 may, at its discretion, contact (Client's Social Security Number, full name,
position, contact information - phone number and email address of the contact
person).
• The company's administrative file, including a copy of the Tax Identification
Number certificate, Trade Register certificate, a copy of the Professional Tax
certificate, and a copy of the National Identity Card of the company's legal
representative.
• Contact person: name, contact information (postal address, email, other), and
phone number of the person in charge of the file.
• A quote A financial statement indicating the price for each service in Francs
CFA (XAF), excluding VAT (AMOUNT HT), the VAT amount, and including VAT
(TTC).
Price offers in response to this RFP must present fixed, lump-sum unit prices, all
inclusive, including services and all other costs related to transportation and delivery
to the destination: FHI360 Offices in all the zones, regions of Cameroon.
Prices must be submitted in Francs CFA (XAF) Price offers must remain valid up to
September 2026. -Bidders are requested to submit quotations on official letterheads,
stamped and signed.
-Price offers must indicate acceptance of the payment terms listed below by FHI 360:
• No advance payment or security deposit.
• Payment by bank transfer within thirty net working days of receipt and
acceptance of invoices by FHI 360.
• Provision of two original, stamped, and signed letterhead invoices showing:
- Client Name: FHI 360 CAMEROON
- Invoice Issue Date:
- Invoice Number:
- Amount excluding VAT, VAT amount, and total amount including VAT
EVALUATION CRITERIA & AWARD OF SERVICE:
The Service will be established with the selected service provider whose offer
complies with the instructions of this RFP, who meets the eligibility requirements, and
who is considered to offer the best value for money based on a comparative technical
and financial analysis, according to the application of the following evaluation criteria:
Reasonable price 20
Inspection of administrative and legal documents 20
Delivery time 25
Compliance with the characteristics of the services requested 20
Quality of materials used to deliver the service requested 20
Past performance 20
The table below lists the services requested that can be ordered and bidders are
requested to submit individual financial offers containing the information below on
official letterhead, stamped and signed. Financial offers must indicate the applicable
VAT rate.
S/N DESCRIPTION QUANTITY
1 EpiC Community HIV 1st Line Testing and Referral Tool
(50*30 cm, black and
white pages) with SOP on the first page. RECTO-VERSO,
50 pages. Hard and
colored cover page. Spiral-bound register
1884
2 HIV Screening Tool (colored printing pages) (50*30 cm)
with SOP on the first
page. RECTO-VERSO, 50 pages. Hard and colored cover
page. Spiral-bound
register
5888
3 Adjusted numbers of HIV Screening Tool (colored printing
pages) (50*30 cm)
with SOP on the first page. RECTO-VERSO, 50 pages.
Hard and colored cover
page. Spiral-bound register
2944
4 EpiC Result Slip (colored booklet of 50 pages). Single
sided printing. Perforated
edge (Detachable sheets)
7066
5 EpiC Referral booklet (colored booklet of 50 pages) .
Single sided printing.
1570
Perforated edge (Detachable sheets)
6 EpiC Counter-Referral booklet (colored booklet of 50
pages). Single sided
printing. Perforated edge (Detachable sheets)
1570
7 ICT REGISTER. (50*40 cm, black and white pages) with
SOP on the first page.
RECTO-VERSO, 40 pages. Hard and colored cover page.
Spiral-bound register
1590
8 QA REGISTER. (50*40 cm, black and white pages) with
SOP on the first page.
Single sided printing, with a carbon print page. 50 pages
each (100 Pages
including the carbon print). Hard and colored cover page.
Case-bound
(Hardbound) register
1590
FHI 360 Disclaimers
• FHI 360 may perform a background check on any selected vendor.
• FHI 360 may cancel the solicitation and not award
• FHI 360 may reject any or all responses received
• Issuance of the solicitation does not constitute an award commitment by FHI 360
• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to
follow solicitation instructions
• FHI 360 will not compensate any offeror for responding to solicitation
• FHI 360 reserves the right to issue award based on initial evaluation of offers without
further discussion
• FHI 360 may choose to award only part of the activities in the solicitation, or issue
multiple awards based on the solicitation activities
• FHI 360 has the right to issue amendments to the RFQ at any time
• FHI 360 terms and conditions can be located at www.fhi360.org/poterms