RFQ-EpiCFY27-0013

RFQ INFORMATION DETAILS
Solicitation title Supply and delivery of IT equipment to FHI 360 offices in Cameroon
Issue date 16 October 2026
Deadline for clarification
questions 21 October 2026, 12:00 noon Cameroon time (WAT)
Quotation submission deadline 22 October 2026, 5 PM Cameroon time (WAT)
clarification email Cameroon.Procurement@fhi360.org
Submission email Cameroon.quotations@fhi360.org
Delivery locations FHI 360 offices in Yaoundé, Douala, Garoua and Bafoussam
Anticipated delivery period Within 3 business days of purchase order/contract issuance, subject to

confirmation in the quotation

1. Background
FHI 360 is a global nonprofit human development organization committed to improving lives
through integrated, locally driven solutions. With more than 2,200 staff and experts working across
over 60 countries, the organization leverages research, technical expertise, resources, and strategic
partnerships to address development challenges and improve health and well-being. Present in
Cameroon since 2019, FHI 360 works with the Government of Cameroon and other stakeholders to
strengthen health systems, improve health outcomes, and enhance service delivery through its EpiC
(Meeting Targets and Maintaining Epidemic Control) and STRIDES (Strengthening Infectious
Disease Detection Systems) projects.
To support its operational requirements, FHI 360 Cameroon, through the EpiC & STRIDES
Projects, invites qualified and legally registered suppliers to submit competitive quotations for the
supply and delivery of IT equipment to its offices in Yaoundé, Douala, Garoua, and Bafoussam. The
procurement aims to ensure the availability of quality, fit-for-purpose equipment that meets the
specified technical requirements, delivery schedules, and warranty conditions, while ensuring value
for money, supplier reliability, and compliance with applicable FHI 360 procurement policies and
procedures. Issuance of this Request for Quotation (RFQ) does not constitute a commitment to
award a contract or purchase any goods.
2. Scope of supply and technical requirements
Suppliers shall quote for each line item, clearly identifying the manufacturer, model/part number,
country of origin (if known), unit price, quantity, total price, warranty, availability and delivery lead
time. Equivalent products may be proposed only where the supplier clearly identifies the deviation
and demonstrates equal or better functionality. Do not substitute a different model without stating it.
No. Item Qty. Minimum technical requirements Delivery allocation
1
Wireless mouse
(Lenovo or equivalent
approved)

35
Wireless connectivity via 2.4 GHz USB receiver
or Bluetooth; ergonomic design; compatible with
standard Windows laptops; batteries included.
State exact model and connection type.

Douala :5
Garoua :7
Bafoussam :7
Yaoundé :16

2
Lenovo ThinkVision
R27qc-30 curved
monitor

30

27-inch curved monitor. Quote the exact R27qc-
30 model and attach manufacturer datasheet. State

native resolution, refresh rate, ports, included
cables and warranty. Any proposed alternative

Douala :1
Garoua :7
Bafoussam :7
Yaoundé :15

must be clearly identified and approved by FHI
360.

3
Colour multifunction
laser printer – exact
model to be
confirmed

3
Print, scan and copy; wireless/network
connectivity; automatic duplex printing;
manufacturer-rated print resolution of at least
1200 dpi where supported. Supplier must state
exact manufacturer/model and provide datasheet.
The model reference in the original request
(“PROMFP4303DW”) requires confirmation
before issue.

Yaoundé: 3

4
Adjustable laptop
stand 47

Suitable for 14–17-inch laptops; height and angle
adjustable with at least five positions; stable
construction (metal or durable ABS); anti-slip
pads; ventilated/open-mesh design or equivalent
passive airflow. State material and dimensions.

Douala: 1
Garoua: 7
Bafoussam :7
Yaoundé :32

Quantities and location allocations above are the requested quantities. Delivery must be made to the relevant
FHI 360 office.
3. Supplier instructions and quotation format
• Submit the quotation by email to cameroon.quotations@fhi360.org before the deadline
stated above.
• Use the email subject: “RFQ FY27_0013 – Supply and delivery of IT equipment to FHI
360 offices in Cameroon”
• Prices must be valid for at least 30 calendar days from the submission deadline. State any
assumptions, exclusions and proposed payment terms.
• Late submissions may be rejected. The supplier is responsible for ensuring the complete
quotation is received before the deadline.
• Questions must be sent in writing to the clarification email to
Cameroon.procurement@fhi360.org. Answers or amendments that affect all bidders will
be communicated through an appropriate procurement clarification/addendum process.
4. Mandatory submission documents
• Completed and signed quotation on company letterhead, including supplier legal name,
address, contact details.
• Valid company registration and applicable tax/fiscal compliance documents required
under Cameroon law.
• Confirmation that goods are brand new, unused, genuine and supplied in original sealed
manufacturer packaging.
• Warranty of at least 12 months, with details of warranty coverage, service location and
response process.
• Confirmed delivery lead time and confirmation of delivery to the four locations as
allocated.
• At least three relevant references or evidence of comparable completed supply contracts.
5. Evaluation and award methodology
Evaluation will be conducted in a fair, documented and comparative manner. FHI 360 may first

assess mandatory eligibility and responsiveness. Quotations that fail mandatory requirements may
be excluded, subject to the solicitation terms and applicable FHI 360 procedures.
criterion Weight Basis of assessment
Administrative and eligibility
compliance 10%

Required legal/tax documents, signed quotation and acceptance of RFQ
instructions. Any mandatory exceptions will be documented.

Technical compliance 35%

Compliance with minimum specifications; authenticity/new condition;
minimum 12-month warranty; ability to deliver required quantities to
all specified offices within the stated lead time.

Evaluated total price 40%

Total evaluated cost for the required quantities, including applicable
taxes, transport and other charges. Price comparison will use a
consistent basis.

Delivery and logistics
capability 10% Credible delivery schedule, stock availability and distribution capacity

across the four offices.

Relevant past performance 5% Evidence of reliable, comparable deliveries and satisfactory references.
Total scored criteria 100%
FHI 360 may seek clarifications that do not materially change an offer. Any arithmetic discrepancies
may be handled in accordance with FHI 360 procurement procedures. Award may be made to the
supplier(s) whose quotation is determined to provide the best overall value and meets the solicitation
requirements.
5. Delivery, inspection and acceptance
• Delivery must be coordinated with the designated FHI 360 contact and completed within
the accepted lead time after issuance of the purchase order or contract.
• Goods must be new, genuine, undamaged and supplied with required accessories, cables,
batteries, manuals and warranty documentation.
• FHI 360 will inspect delivered goods against the purchase order and specifications.
Goods that are incorrect, damaged, counterfeit or non-conforming may be rejected and
must be replaced by the supplier within a mutually agreed period.
• Payment is subject to satisfactory delivery and acceptance, receipt of a valid invoice and
supporting documentation, and applicable FHI 360 payment procedures.
6. General conditions and reservations
• Issuance of this RFQ does not constitute a commitment by FHI 360 to award a contract
or purchase any goods.
• FHI 360 reserves the right, subject to applicable policies and law, to amend or cancel this
RFQ, reject any or all quotations, waive minor irregularities where appropriate, request
clarifications, verify supplier information, and make no award.
• FHI 360 may conduct due diligence or background checks on prospective suppliers,
consistent with its policies.
• Costs incurred in preparing or submitting a quotation are the sole responsibility of the
supplier.
• The selected supplier must comply with applicable laws, ethical business practices and

FHI 360 supplier requirements, including any applicable safeguarding, anti-fraud, anti-
bribery and conflict-of-interest requirements.

7. Address for Submission and Clarification Requests
Interested service providers are required to submit their proposals via email to:
Cameroon.quotations@fhi360.org
• Subject Line: RFQ FY27_0013 – Supply and delivery of IT equipment to FHI 360 offices in
Cameroon
• Submission Deadline: 22 October 2026 at 5 PM Cameroon Time (WAT)
• Any requests for clarification regarding this RFQ should be submitted in writing to.
Responses to Cameroon.Procurement@fhi360.org
• clarification requests may be shared with all prospective bidders to ensure a fair and
transparent procurement process.
• Late submissions may not be considered.