Job : Executive Assistant
Advertised on behalf of : UN WOMEN

Location :    YAOUNDE, CAMEROON
Application Deadline :    08-Sep-23 (Midnight New York, USA)

Additional Category :    Gender Equality
Type of Contract :    Service Contract
Post Level :    SB-3
Languages Required :
English   French  
Starting Date :
(date when the selected candidate is expected to start)    01-Oct-2023
Duration of Initial Contract :    6 months (renewable)
Expected Duration of Assignment :    6 months (renewable)


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Cameroon, UN Women is implementing its New Strategic Note for the period 2022-2026 , aligned with UN Women Strategic Plan, UNSDCF and national priorities, which provides a national framework for UN Women’s work for the next five years, focuses on four impact areas (Governance and Participation in Public Life; Economic Empowerment and Resilience; Ending Violence Against Women and Girls; Peace and Security, Humanitarian Action and Disaster Risk Reduction). It articulates how UN-Women will leverage its unique triple mandate, encompassing normative support, UN system coordination and operational activities, to mobilize urgent and sustained action to achieve gender equality and the empowerment of all women and girls and support the achievement of the 2030 Agenda.

In line with its coordination mandate, UN Women promotes coordination and coherence across the UN system to enhance accountability and results for gender equality and women’s empowerment, including through joint programmatic and advocacy actions and initiatives, standardized tools and guidance and services to strengthen the relevant capacities of the UN system. UN Women is chairing the Result Group on Women’s Empowerment under the UNSDCF, which convenes 13 UN agencies and is responsible for implementation of targeted outcome on women’s empowerment in the USDCSF and driving forward gender mainstreaming across the Cooperation framework.

Reporting to the UN Women Country Representative, the Executive Assistant is responsible for providing a variety of executive administrative support to the Country Representative with full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Assistant to the Country Representative works in close collaboration with UN Women staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas


Duties and Responsibilities

1. Provide executive support to the UN Women Country Representative

Manage the UN Women Country Representative’s calendar and schedule of appointments and meetings;
Arrange travel and hotel accommodations for the UN Women Country Representative;
Answer and screen calls for the Country Representative with tact and discretion;
Maintain roster of Country Office contacts.2.
?2. Provide administrative support to the UN Women Country Representative

Provide administrative support for meetings, events, and workshops;
Organize and attend meetings, prepare minutes and summaries;
Assemble briefing materials and prepare PowerPoint presentations for the Country Representative for meetings, missions, and other key events.
3. Provide effective communication and information management support to the Country Representative’s Office

Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women;
Review, prioritize, and route correspondence to and from the UN Women Country Representative Office; take proactive follow-up action and keep the Country Representative informed;
Respond to and/or direct inquiries to appropriate units for timely action/response;
Draft routine correspondence and interoffice circulars;
Maintain and organize up to date files for easy access and retrieval. Ensure safekeeping of confidential materials.
4. Provide support to the Country Representative Office’s external relations activities

Facilitate the Country Representative’s interaction with various external partners through written, verbal, and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
Meet and greet officials/visitors;  
Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.
5. Contribute to knowledge building and knowledge sharing

Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs;
Build and share knowledge and experience related to administrative and operations support.
Key Performance Indicators

Timely and quality support to the Country Representative
Quality presentation of information
Quality and timely organization of events/meetings
Adherence to protocol

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism
Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
FUNCTIONAL COMPETENCIES:

Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow;
Knowledge of administrative rules and regulations;
Ability to perform work of confidential nature;
Ability to create, edit, and present information in clear format, using appropriate IT functionality;
Ability to administer administrative processes.

Required Skills and Experience

Education and certification:

Bachelor’s degree in business administration or public administration.
Experience:

At least 5 years of progressively responsible experience with administrative, secretarial, or program experience;
Experience in the use of computer applications, software packages such as Microsoft Office, and web-based management systems; is an asset;
Experience with the ERP system is an asset.
Language Requirements:

Fluency in English and French is required;
Knowledge of the other UN official working language is an asset.
All applications must be submitted ONLINE at : https://jobs.undp.org/cj_view_job.cfm?cur_job_id=113872