JOB DESCRIPTION

Position: Head of the Drug unit (UMED)

Employer: National Episcopal Conference of Cameroon (NECC)

Supervisor: National Coordinator of the Catholic Health Organization in Cameroon (OCASC)

Town, Country: Yaounde, Cameroon

Publication date: 04th march 2024

Numbers of position: 01

Expected starting date: immediately

Duration of the contract: 3 years renewable (with a trial period of 03 months)

SUMMARY OF THE SERVICE

The National Episcopal Conference of Cameroon (NECC) is the institution that represents all the Bishops of the Roman Catholic Church in Cameroon. It is a public juridical person whose mission is to continue to witness the love of Christ to all men so that they may have life in abundance (cf. Jn 10:10). In order to achieve its objectives in Cameroon, NECC runs the Catholic Organization for Health in Cameroon (OCASC). Its mission is to promote the integral health of man, especially the poorest, and to promote Catholic Christian ethics in the field of health. It also ensures the provision of health services to vulnerable populations and supports the communities, especially the most vulnerable. It guarantees the populations access to quality medication. It improves preventive, curative and promotes care and improvement of integral human health.

TERMES OF REFERENCES

JOB SUMMARY

The Head of the drugs Unit is a pharmacist who is under the direct authority of the National Coordinator whom he replaces in the event of absence. He sits on the OCASC Commissions as a technical reference person for all matters relating to drugs and medical consumables; He collaborates in the financial aspects of the pharmacy sector with the Accountant of the OCASC.

Duties and responsibilities

Under the supervision of the National Coordinator of the Catholic Health Organization in Cameroon (OCASC), the Head of the Drugs Unit has the following responsibilities:

1. Day-to-day management of the Drugs Unit

·         Actively participate in the recruitment of staff working in his Unit;

·         Coordinate the activities of the various members of the Unit in direct relation with the National Coordinator.

2. Management of purchases of Drugs and Medical Consumables

2.1. Coordination of OCASC purchases

·         Prepare technical files for orders including tenders;

·         Perform the technical analysis of the offers received, which he forwards to the National Coordinator who is responsible for their validation.

·         Place orders duly validated by the hierarchy with suppliers and follow them; Take charge of updating the various documents necessary to carry out international orders (registration in the file of importers, derogations, exemptions, etc.)

·         Monitor customs clearance operations and relations with the freight forwarder;

·         Coordinate the technical aspects relating to the physical and official reception of the containers, the other responsibilities being reserved for the National Coordinator, General Controller and General Secretariat. Coordinate the sale of drugs to dioceses and other authorized customers.

2.2General technical tasks

·         Organize and supervise the activities of the Drugs Unit;

·         Ensure the establishment of a fluid and secure circuit of drugs and consumables, from the Central Purchasing Center to the supply of the depots of the Diocesan Health Coordinations;

·         Ensure inventory management according to good distribution and storage practices;

·         Ensure the accounting and financial monitoring of UMED;

·         Propose standardized management procedures and tools for medication management;

·         Coordinate the revision of the lists of essential drugs and medical consumables in circulation in the network;

·         Be responsible for the quality of drugs and consumables acquired by OCASC and make arrangements for quality control.

·         Coordinate pharmacovigilance;

·         Carry out the inventory every three months and draw up the list of drugs nearing expiry.

3. Information management

·         Put in place specific procedures and tools for collecting data relating to inventory management, distribution and dispensing of drugs;

·         Centralize the data it uses;

• Compile files concerning the pharmaceutical situation of each diocese.

4. Support for the management and training of dioceses

·         Develop a training program for the CDS and for the dioceses and train the CDS;

·         Assist the dioceses in the development and implementation of training programs in Catholic Health Formations (FSC);

·         Advise the CDS in the field of drug management both in the coordinations and in the FSCs;

• Develop during visits and stays in the dioceses, the relationship network between the Drugs Unit, the dioceses and the FSCs.

5. External relations

·         Represent the OCASC if necessary upon delegation from the hierarchy;

·         Ensure relations with the National Authorities Responsible for all aspects related to drugs;

·         In charge of looking for new suppliers, both national and international, which he has validated by the hierarchy before any collaboration.

MINIMUM QUALIFICATIONS

Education, qualification and expérience

• Hold a PhD in Pharmacy;

• Have already held a position as Head of the Drugs Unit for at least five (03) years;

• Be registered and up to date with contributions to the National Order of

Pharmacists;

Have a perfect knowledge of the National Drug Supply System (SYNAME) in Cameroon.

Knowledge of the national Catholic health system would be an asset.

Knowledge, skills and abilities

·         Have good managerial skills. Ability to lead diverse/multidisciplinary teams; Have very good relationship management skills. Ability to build relationships with people at all levels, both internally and externally. Strategy in how to approach each relationship;

·         Be rigorous and have a sense of responsibility;

·         Have very good skills in strategy, analysis, systems thinking, problem solving, with the ability to see the big picture, exercise judgment and make sound decisions;

·         Be proactive, resourceful, solution-oriented and results-oriented;

·         Be dynamic, have the ability to innovate and develop a structure; Have moral probity.

Personal Qualities

·         Honest.

·         Able to build good relationships.

·         Open to continuous improvement and innovative.

·         The potential candidate is dynamic, responsible and reliable and has the ability to adapt to changing programme requirements.

·         Be determined and able to work under pressure, in a faith-based environment with a reliable ability to dialogue and work effectively as a team with senior staff from local and international institutions.

Language requirements: Must be bilingual with a working knowledge of English and French.

Travel required: National (25%) and international travel (as needed)..

KEY WORKING RELATIONSHIPS

Supervision: National Coordinator

Internal: Unit Heads, all CENC departments, National Office Units, Diocesan Coordinations, Health Units

External: Ministry of Health, other ministries and partners.

NECC-wide competences (for all NECC staff)

These are rooted in values, guiding principles, and mission of the Catholic Church and the NECC. They are required of each staff member to fulfill his or her responsibilities and achieve the desired results. These are:

·         Respect for the dignity of human being

·         Respect for the common good

·         Respect for the principle of subsidiarity Respect for the principle of solidarity Trust in all relationships

·         Professional growth

·         Partnership with others

·         Responsibility and accountability Integrity

·         Responsibility and management Strategic mindset

Disclaimer: Only the requirements mentioned in this job description will constitute the criteria for evaluating applications. This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position. NECC's talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity employer.

HOW TO APPLY

Files MUST ONLY include:

1. Cover letter addressed to the Secretary General of NECC of 1 page maximum 2. CV of maximum 4 pages

3. List of at least 3 references, one of which should be a leader of a religious/faith

community

4. Evidence of relevant academic/ professional qualifications

5. Proof of professional experience

All files MUST be submitted in pdf and renamed as follow: "File name_your name" for example "CV_Your name". You can apply by sending your applications to the following address: recruitment@necc-cenc.org. mentioning "Head of Drugs unit OCASC" in the subject line.

Deadline: 04/03/2024 at midnight Cameroon time.

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No applications submitted through any other channel than the one indicated above will be considered. Incomplete applications, applications received after the deadline, applications that do not comply with the above instructions will not be considered.

Female candidates are encouraged to apply.

This position is reserved only for Cameroonian nationals. Only shortlisted candidates will be contacted.

NB: In applying for this job, the applicant must understand that NECC protects human life at all costs and will require the applicant to do the same if recruited. NECC also asks its staff to treat all persons with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.