Job vacancy : Senior Associate, Operations and Logistics  - Evidence Action

Job Title:    Senior Associate, Operations and Logistics    Salary range:   
Location:    Yaoundé, Cameroon     Date posted:   
Reports to (title):    Country Director, EA Cameroon & Manager Operations WCA    Posting expires:   


About Evidence Action

Evidence Action is a global nonprofit organization with an approach distinctive in international development – we exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Since our founding in 2013, we have reached over 515 million people globally with our interventions. We deliver high impact for every dollar spent, as recognized by GiveWell, The Life You Can Save, and Charity Navigator.

We do development differently. We take a data-driven approach to identifying, scaling, and continuously improving programs which deliver immense impact, ensuring these solutions measurably improve the lives of millions. Our Deworm the World Program has helped governments in Africa and Asia deliver over 1.8 billion childhood deworming treatments, improving health, education, and incomes. Safe Water Now provides sustained safe water access to over 10 million people in Africa, preventing childhood illness and deaths.

We drive innovation: Our Accelerator builds the next generation of exceptional programs, taking an approach most similar to a venture capital model. We are ruthless in exiting programs which do not meet our criteria; those that advance deliver outsized impact for millions of people.

We are global. Across nine countries in Africa and Asia, our 700+ people are united by a tremendous passion for our mission and impact. We are strong because of our diversity of experience, geography, and background – with over 90% of our people in the countries where our impact is focused.

We have big ambitions. Over the next decade, we’re setting our sights higher: We aim to reach over 600 million people globally to fulfill our vision of a world where hundreds of millions of people in the poorest places have better opportunities and their lives are measurably improved. We believe in bold and urgent action – because poverty doesn’t wait, and neither should we.

We need great people. Our success to date is due to the collective work of our amazing staff. To achieve our ambitious goals, we are looking for people who share our passion for evidence, cost-effectiveness, and scale. We seek individuals who take an entrepreneurial approach, enjoy tackling hard problems, and have a bias to action and results. If our vision and approach excite you as much as it does us, we invite you to join us.


Job purpose

The Senior Associate Operations and Logistics will be a key member of the F&O department providing responsibilities towards managing both the operations process, planning, performance improvement, and operations strategy. The office holder will ultimately be responsible for maintaining and increasing the efficiency and performance of the organization in the country.
The position will also be responsible for planning, coordinating, and monitoring logistics operations such as inventory, transportation, and the supply chain processes of the organization in the country.
The Senior Associate, Operations will provide leadership and technical support to country procurement overseeing the organization’s sourcing capabilities negotiating contracts and acquiring the most cost-efficient results without compromising on quality.

Duties and responsibilities

1.    Operations
a.    Ensuring all organizational operations are carried on in an appropriate and cost-effective approach.
b.    Ensure Evidence Action organization’s processes remain legally compliant at all times.
c.    Build alliances and partnerships with government partners, other organizations and key stakeholders in the country.
d.    Carry out supervisory responsibilities for Operations and Logistics staff in accordance with the organization's policies and applicable laws.
e.    Work closely with the Country Director and the Associate Director of Operations /Africa Region to set and implement policies, procedures, and systems and to follow through with implementation.
f.    Work closely with department and unit leads to ensure successful implementation of program activities by providing the needed support.
g.    Ensure Evidence Action staff and assets are insured with the insurance companies as every given time.

2.    Logistics Duties for Country Program
a.    Organize all transportation needs for the organization's training and program materials to reach their final destinations.
b.    Collaborate with freight and courier transport companies to plan deliveries and shipments.
c.    Work with the state logistics officers in organizing the storage and distribution of deworming drugs, training and program materials.
d.    Ensure effective quantification and distribution of drugs, program and training materials for the different LGAs in the states/regions.
e.    Liaises with both external and internal contacts in the project states/region to ensure follow-up and execution of planned activities

3.     Office Management and Administration
a.    Ensure the smooth running of Evidence Action offices across the country on a day-to-day basis.
b.    Ensure Evidence Action rents are renewed as at when due and all lease agreements duly signed by all parties.
c.    Ensure all service level agreements and agreements for the country program are dully signed and in file.
d.    Ensuring the safety of staff, organizational assets, program materials by establishing, following, and enforcing standards and procedures; complying with organization and legal regulations.
e.    Ensure the provision and maintenance of an efficient internet and ICT support across Evidence Action offices in the country.
f.    Ensure regular update and tagging of the country program assets inventory on fresh service platform.
g.    Ensure all Office equipment are regularly serviced and maintained in line with Evidence Action policy

4.    Procurement and supply chain:
a.    Identify and negotiate with suppliers to ensure transparent and cost-effective sourcing
b.    Developing order plans to ensure time and cost-effectiveness of orders
c.    Ensure Adherence to donor regulations in international sourcing
d.    Manage every aspect of the supply chain and notify the Associate Director of Operations /Africa Region and DFA-AR/management team of any possible obstacles to ideal efficiency
e.    Manage policies and procedures for risk management and mitigation
f.    Map out current supply chain and identify key areas for improvement
g.    Work with program leads to develop quarterly procurement plan for the country program.

Key performance Indicators
•    Contribute operations information and recommendations to strategic plans and reviews.
•    Analyze and improve organizational process and workflow, employee and space requirements.
•    Accomplish operations and organization mission by completing related results as needed.
•    Establish contracts and pricing and ensuring proper maintenance and serving as primary liaison with government partners.
•    Manage relationships with key operations vendors
•    Communicate all operating policies and/or issues to staff and at staff meetings
•    Oversee both local and international procurements and managing the entire procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.
•    Develop procurement plans for Evidence Action and oversee implementation
•    Develop and maintain an elaborate record management plan for Evidence Action procurement department in the Africa region with the aim of ensuring all transactions are properly documented.
•    Preparation of vendor contracts, amendments to existing contracts and other contract management requirements.
•    Negotiation with vendors and review of service level agreements.
•    Initiate and manage prequalification of suppliers and tender processes
•    Draft and revise procurement forms under the guidance of Director of Finance and Administration - Africa region
•    Ensure the procurement policy is adhered to for all purchases at Evidence Action and liaise with (DFA-AR) for any revisions and updates as needed.
•    Preparation and publication of tender documents as well as coordination of evaluation, procurement and evaluation committees.


Qualifications

Qualifications include:

•    A Bachelor’s degree in any related field, with a master’s degree as an advantage.
•    A minimum of 5 years’ experience in office management, operations, and leadership role.
•    Ability to build consensus and relationships among partners, staff and employees.
•    Excellent communication skills.
•    Ability to develop, implement, and review policies and procedures.
•    Knowledge of organizational effectiveness and operations management
•    Ability to address problems and opportunities for the organization.


Working conditions

•    This position will on special occasions require the position holder to work on weekends or after normal working hours.
•    The position holder will be based in Yaoundé but will be required to travel across the field operations in the country from time to time.

Physical requirements

This job is not physically demanding but good physical and mental health are key.

Direct reports

•    Logistic Officer
•    Driver

Position location

The position will be based in Yaoundé, Cameroon.

Equal Opportunity Statement

Evidence Action does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

The closing date is May 3, 2024.

All applications must be submitted ONLINE at : https://apply.workable.com/evidence-action/j/619F1A225C/