Le Corps de la Paix (Peace Corps) lance trois appels d’offres pour: c4. Les entreprises pouvant offrir ce service doivent soumettre leurs offres au plus tard le 15 novembre 2024.

Download RFQ here/Téléchargez l'Applel d'offre ici: RFQ-694-25-001_Conference Services_PST Reconnect 2024 Cohort

OCFO/ACM
May 2021
PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
RFQ Number: RFQ-694-25-001
Date: October 31, 2024
Peace Corps/Cameroon has a need for Conference Services for PST Reconnect. Peace Corps is soliciting
fixed-price quotations from the vendor community for the supplies and/or services detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and signed
Attachment 1—Vendor Quotation Form by e-mail to:
E-mail: CM-Procurement@peacecorps.gov
Quotations are due no later than November 15, 2024. Late quotations will not be accepted.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual
noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements
and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for
the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firmfixed-price contract for the purchase of the required supplies and/or services to the selected vendor.
A. Statement of Work/Description of Requirements
From December 05, 2024 through December 14, 2024, Peace Corps Cameroon requires meals, lodging and
conference space within a secure campus per the description below. Participant numbers are estimates;
EVENT: PST RECONNECT 2024
A. Supplies, Services or Equipment
Date Description No Rate per
night/day Total Notes
4-Dec Single rooms 2 -
Double Rooms 0 -
5-Dec
Single rooms 15 -
Double Rooms 3 -
Dinners *** 19 -
6-Dec
Single rooms 15 -
Double Rooms 3 -
Breakfasts 19 -
Coffee Breaks 19 -
Lunches*** 19 -
Dinners *** 19 -
Conference Room 1 - Capacité : 40
Breakout Room 1 1 - Capacité : 30
7-Dec Single rooms 15 -
Page
2 of
7
OCFO/ACM
May 2021
Double Rooms
3
-
Breakfasts 19
-
Coffee Breaks 19
-
Lunches*** 19
-
Dinners *** 19
-
Conference Room
1
- Capacité : 40
8
-Dec
Single rooms 29
-
Double Rooms
3
-
Breakfasts 19
-
Lunches*** 08
Dinners *** 33
-
9
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 33
-
Coffee Breaks 33
-
Lunches*** 32
-
Dinners *** 32
-
Conference Room
1
- Capacité : 70
Breakout Room 1
1
- Capacité : 40
Breakout Room 2
1
- Capacité : 30
10
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 32
-
Coffee Breaks 32
-
Lunches*** 32
-
Dinners *** 32
-
Conference Room
1
- Capacité : 70
Breakout Room 1
1
- Capacité : 40
Breakout Room 2
1
- Capacité : 30
11
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 32
-
Coffee Breaks 32
-
Lunches*** 32
-
Dinners *** 32
-
Conference Room
1
- Capacité : 70
Breakout Room 1
1
- Capacité : 40
Breakout Room 2
1
- Capacité : 30
12
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 32
-
Page 3 of 7
OCFO/ACM
May 2021
Coffee Breaks 32 -
Lunches*** 32 -
Dinners *** 32 -
Conference Room 1 - Capacité : 70
Breakout Room 1 1 - Capacité : 40
Breakout Room 2 1 - Capacité : 30
13-Dec
Single rooms 28 -
Double Rooms 3 -
Breakfasts 32 -
Coffee Breaks 32 -
Lunches*** 32 -
Dinners *** 32 -
Conference Room 1 - Capacité : 70
Breakout Room 1 1 - Capacité : 40
Breakout Room 2 1 - Capacité : 30
14-Dec Breakfasts 32
All Tourism Tax etc. 243 -
Total
Services required are for a Peace Corps Cameroon Conference as detailed above in accordance with the
following additional specifications:
• All bedrooms should include a bed, desk/table, and chair. Rooms must be able to be secured with
a lock from the inside.
• All bathrooms should include soap for handwashing, paper towels for hand drying and toilet
paper. Bathroom stalls should include locks that can be controlled from the inside.
• The facility should include a back-up energy supply (generator, etc.).
• The facility should include secure entrances and exits (fences, gates, guards, and locks) and
adequate lighting.
• The facility should include adequate outdoor space for recreational activities.
• The facility should include secure parking for 3 vehicles.
• The conference rooms should be equipped with Audio-Visual Equipment (Projector, Screen, Two
Microphones, Speakers), Daily Cleaning Service and Wi-Fi capabilities.
• Food and beverages will be rendered by the vendor in accordance with the menu pre-approved by
Peace Corps. All meals are to be served per the prior agreed-upon time. The standard meal plan
will include breakfast, lunch, dinner, one coffee break Monday through Friday.
B. Place of Performance
The location of the conference is desired to only be in South Region (Ebolowa precisely) from December
05 - 14, 2024
Page 4 of 7
OCFO/ACM
May 2021
C. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract template that it
intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor
should they refuse to sign the Peace Corps approved contract template.
D. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum criteria:
• Meet the technical specifications.
• Delivery schedule as planned.
• Proposed meal plan or Memu for all the days of the conference
• Past Performance/Reference Checks
E. Evaluation Factors:
Quotations that meet the minimum criteria listed above may be further evaluated based on the following
factors:
• Not Applicable
•
Award may be made with or without negotiations between the Peace Corps and the selected vendor.
Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a
vendor other than the one that provided the lowest priced quotation, should that vendor be determined to
have provided the best value quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
Page 5 of 7
OCFO/ACM
May 2021
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: RFQ-694-25-001
Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):
EVENT: PST RECONNECT 2024
A. Supplies, Services or Equipment
Date Description No Rate per
night/day Total Notes
4-Dec
Single rooms 2 -
Double Rooms 0 -
5-Dec
Single rooms 15 -
Double Rooms 3 -
Dinners *** 19 -
6-Dec
Single rooms 15 -
Double Rooms 3 -
Breakfasts 19 -
Coffee Breaks 19 -
Lunches*** 19 -
Dinners *** 19 -
Conference Room 1 - Capacité : 40
Breakout Room 1 1 - Capacité : 30
7-Dec
Single rooms 15 -
Double Rooms 3 -
Breakfasts 19 -
Coffee Breaks 19 -
Lunches*** 19 -
Dinners *** 19 -
Conference Room 1 - Capacité : 40
8-Dec
Single rooms 29 -
Double Rooms 3 -
Breakfasts 19 -
Page
6 of
7
OCFO/ACM
May 2021
Dinners *** 33
-
9
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 33
-
Coffee Breaks 33
-
Lunches*** 32
-
Dinners *** 32
-
Conference Room
1
- Capacité : 70
Breakout Room 1
1
- Capacité : 40
Breakout Room 2
1
- Capacité : 30
10
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 32
-
Coffee Breaks 32
-
Lunches*** 32
-
Dinners *** 32
-
Conference Room
1
- Capacité : 70
Breakout Room 1
1
- Capacité : 40
Breakout Room 2
1
- Capacité : 30
11
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 32
-
Coffee Breaks 32
-
Lunches*** 32
-
Dinners *** 32
-
Conference Room
1
- Capacité : 70
Breakout Room 1
1
- Capacité : 40
Breakout Room 2
1
- Capacité : 30
12
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 32
-
Coffee Breaks 32
-
Lunches*** 32
-
Dinners *** 32
-
Conference Room
1
- Capacité : 70
Breakout Room 1
1
- Capacité : 40
Breakout Room 2
1
- Capacité : 30
13
-Dec
Single rooms 28
-
Double Rooms
3
-
Breakfasts 32
-
Coffee Breaks 32
-
Page 7 of 7
OCFO/ACM
May 2021
Lunches*** 32 -
Dinners *** 32 -
Conference Room 1 - Capacité : 70
Breakout Room 1 1 - Capacité : 40
Breakout Room 2 1 - Capacité : 30
14-Dec Breakfasts 32
All Tourism Tax etc. 243 -
 Total
Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:
Quoted Work or Delivery Schedule (If Any):
Quoted Payment Terms:
Quoted Warranty Terms (If Any):
Quoted Additional Terms and/or Conditions:
SUPPLIER AUTHORIZED REPSENTATIVE
Signature: _______________________________

Date: _______________________________