November 2024

Job Title: Executive Assistant - EVIHDAF, Yaoundé

Location: Yaoundé, Cameroon.
Full time Position

EVIHDAF is an international research and development organization headquartered in
Yaoundé, Cameroon, which serves the Central and West Africa region. We bring together
a multidisciplinary team of English and French speaking researchers who combine innovative
thinking and rigorous approaches with the ability to think globally, and the expertise to act
local. Regional and global consultants, some connected to universities, complement our
team. We currently have a USAID-funded project office in Niamey, Niger, and a Data Unit
satellite office in Parakou, Benin.
EVIHDAF offers comprehensive services in Research, monitoring, evaluation and learning
(RMEL); Data analytics and survey research, Research capacity strengthening, and Social and
behavior change (SBC) research. Our priority focus areas include Reproductive, maternal,
newborn, child and adolescent health (RMNCAH); Maternal, infant and young child nutrition
(MIYCN); Malaria and infectious diseases; Humanitarian/vulnerable context; and Support to
service delivery.

We are looking for a dynamic and motivated candidate to fill the position of Executive
Assistant, She/He will be Responsible for managing the Executive Director Agenda, ensuring
smooth communications between internal/external partners. The candidate will work under
the supervision of the Executive Director of EVIHDAF. The position is based in Yaoundé,
Cameroon and requires flexibility as well as strong organizational skills.
Responsibilities
In particular, the selected candidate will be responsible for the following activities:
1. Manage professional scheduling for the Executive Director, including agendas, mails,
emails, appointments and visitors
2. Design and maintain a tracking system for emails (compiling and sending bulk
mailings), mails and documents to/from the Executive Director
3. Attend meetings facilitated by the Executive Director, take minutes and action items,
and follow up/monitor/ensure they are acted upon
4. Coordinate scheduling and calendar management, as well as content and flow of
information to managers
5. Manage communication with employees by liaising with managers and project/activity
leads/coordinators
6. Support communications with Board Members and the planning of Board meetings.
7. Keep the Executive Director informed of any initiative or difficulties related to the office
for attention/redress for the provision of required support services for program
implementation.
8. Support coaching staff in the discharge of administrative functions
9. Perform any other duties to support the attainment of the organization’s goal.
Basic Qualifications
1. B.Sc. Administration or equivalent
2. At least five years’ working experience in a similar position
3. Experience working with an international NGO will be an advantage
Behaviors and Skills
1. Good planning and organizational abilities
2. Open to feedback and willingness to adopt new approaches and processes
3. Ability to inter-face with all levels of management
4. Analytical and attention to detail, and high level of discretion
5. Good presentation and attention to details
6. Good interpersonal, writing, communications, and ICT skills.
7. Fluent in French and English
8. Exhibit a good sense of judgment and responsibility in the performance of duties.
9. Works with minimum supervision
10. Strong team player

How to apply?
Interested candidates are invited to submit their application by email no later than
December 21st, 2024, to the address admin@evihdaf.com with the subject “Executive
Assistant”.

The application package will include:
• A cover letter of not more than two (2) pages including, among other things, the
candidate's experience, and suitability for the position.
• A CV of not more than three (3) pages in length including the names, phone numbers
and email address of two referees and the date he/she would be available.
Female candidates are particularly encouraged.