RFQ-EpiCFY25-022
Solicitation Title: CAR RENTAL SERVICE IN ALL THE REGIONS OF CAMEROON

REQUEST FOR PROPOSAL (RFP)
RFQ-EpiCFY25-022

Solicitation Title: CAR RENTAL SERVICE IN ALL THE REGIONS OF

CAMEROON
RFQ Release Date: 30/9/2026
Serial number of RFQ RFQ-EpiCFY25-022
Solicitation Title: CAR RENTAL SERVICE IN ALL THE REGIONS OF

CAMEROON

Project Epic PROJECT / STRIDES PROJECT
Funder US Department of State
Prime FHI360
Questions Due Date: 05/10/2026
Submit Questions to: Cameroon.Procurement@fhi360.org
Proposal Due Date: 08/10/2026
Extended Due Date: N/A
Submit Proposal to: Cameroon.Procurement@fhi360.org
Anticipated Contract Start Date:
Contract End Date:
Background
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting
ways by advancing integrated, locally driven solutions. Our staff includes experts in health,
education, nutrition, environment, economic development, civil society, gender, youth, research,
and technology, creating a unique mix of capabilities to address today's interrelated development
challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.
To learn more about FHI 360, please visit its website: https://www.fhi360.org.

Scope of Work
As part of the implementation of its projects Cameroon, Family Health International (hereinafter
referred to as "FHI 360") is soliciting written price quotes from car hire service providers in all the
regions of Cameroon. Please find more details below to learn more about FHI 360, please visit its
website: https://www.fhi360.org.
Please take the time to read and understand these terms of reference, as failure to provide a complete
response will result in your submission being deemed non-compliant and eliminated without further
consideration. Questions and quotes should be addressed to FHI 360 at the following email address:
Cameroon.Procurement@fhi360.org (No telephone inquiries, please.)

Bidders must submit their qualifications, and price offers for all required services.
Following this tender, FHI 360 intends to establish a long-term service with the selected provider. We
shall establish specific price levels and parameters for ordering car hire services covered by this
tender. We will also allow FHI 360 to issue specific purchase orders, as needed, for the acquisition of
services for the period covering right up to September 2027 (depending on availability of funding).
The selected provider must deliver the services described in the purchase orders issued by FHI 360.
FHI 360 is obligated to pay only for services ordered through purchase orders issued and delivered by
the provider in accordance with the terms and conditions of the proposal in the long terms service.
Bidders are responsible for ensuring that their bids are received by FHI 360 in accordance with the
instructions, terms, and conditions described in this Request for Proposals (RFP). Failure to comply
with the instructions described in this RFP may result in the disqualification of a bid.
Address for Submission
Interested providers are required to send their proposals by email to the following address:
Cameroon.Procurement@fhi360.org
Deadline: October 7th , 2026
Any questions for clarification can be sent to Cameroon.Procurement@fhi360.org
Questions and requests for clarification, and the answers, that FHI 360 deems likely to be of interest
to other bidders will be shared with the bidders in this tender who have expressed an interest in
submitting a bid.
Only written responses sent by FHI 360 will be considered official and will be taken into consideration
in the tendering process and subsequent evaluation. Any verbal information received from FHI 360
employees or any other entity should not be considered an official response to any question regarding
this tender.
Proposal
Service providers wishing to submit a bid in response to this RFP are invited to submit their proposals,
which must include the following elements:
- Company presentation including, but not limited to:
• General information about the company,
• Presentation of the company's experience in car hire services delivery with other institutions.
- Reference certificates and a list of at least 3 professional references that FHI 360 may, at its
discretion, contact (Client's Social Security Number, full name, position, and contact information -
phone number and email address of the contact person).
- The company's administrative file, including a copy of the Tax Identification Number certificate,
Transporters Licence (Appropriate category), NSIF clearance certificate, Civil liability insurance,
localization plan, Trade Register certificate, a copy of the Professional Tax certificate, Localization
plan of offices, bank attestation, and a copy of the National Identity Card of the company's legal
representative.

- Contact person: name, contact information (postal address, email, other), and phone number of the
person in charge of the file.
- Quote A financial statement indicating the price for each displacement in Francs CFA (XAF),
without TAX (AMOUNT HT) and with TAX (TTC).
Price offers in response to this RFP must present fixed, lump-sum unit prices, all inclusive, including
services and all other costs related to the car hire services. Prices must be submitted in Francs CFA
(XAF) Price offers must remain valid up to 12 Months after proposal.
-Bidders are requested to submit quotations on official letterheads, stamped and signed.
-Price offers must indicate acceptance of the payment terms listed below by FHI 360:
• No advance payment or security deposit.
• Payment by bank transfer within thirty days of receipt and acceptance of invoices by FHI 360.
• Provision of original, stamped, and signed letterhead invoices showing:
- Client Name: FHI 360 CAMEROON
- Invoice Issue Date:
- Invoice Number:
- Amount without TAX and with TAX amount.
EVALUATION CRITERIA & AWARD OF SERVICE:
The Service will be established with the selected service provider whose offer complies with the
instructions of this RFP, who meets the eligibility requirements, and who is considered to offer the
best value for money based on a comparative technical and financial analysis, according to the
application of the following evaluation criteria:
Reasonable price 20
Inspection of company administrative and legal documents 20
Inspection of all car documents (matriculation card, insurance, and car
worthiness compliance document) All car documents should be registered under
the company’s business name.

20

Inspection of the quality and state of the vehicles (physical inspection) 20
Past performance in car hire services with other institutions 20

FHI 360 seeks qualified service providers for car hire service. A qualified vendor to partner with to
support our anticipated recurrent car hire service.
The table below lists the car hire services requested. Bidders are requested to submit individual
financial offers for their preferred zones on official letterhead, stamped and signed. Financial offers
must indicate the applicable VAT rate.
S/N SERVICE DESCRIPTION CONDITIONS
1 SEDAN (low vehicles):
-Rental of a SEDAN with driver and
fuel.

Bidders should submit proposals that fall within the zones
listed below
- ZONE 1
Northwest, Southwest and West region
- ZONE 2
Littoral and South
- ZONE 3
Centre and East
- ZONE 4
Adamawa, North and Far North
- OTHERS

2 Mid-Size SUV (2.0L – 2.5L):
-Rental with driver and fuel.
3 Large 4*4 SUV (2.7L-4.0L):
-Rental with driver and fuel.
4 PICKUP:
-Rental with driver and fuel.

KINDLY QOUTE ACCORDING TO THE MOVEMENT PLAN AS STATED BELOW
A-ZONE 4 (Adamawa, North and Far North)
1 Movement within North
2 Movement within Adamawa
3 Movement within Far North
4 Movement within Garoua
5 Movements from Garoua to Maroua
6 Movements from Garoua to Ngaoundere
B-ZONE 3 (Centre and East)
1 Movements within Centre
2 Movements within East
3 Movements from Yaounde to Bertoua
4 Movement within Yaounde

C-Movements ZONE 2 (South and Litoral)

1 Movement within Litoral
2 Movement within South
3 Movement from Douala to Kribi
4 Movements from Douala to Ebolowa
5 Movement within Douala
D-Movements ZONE 1 (Southwest, Northwest and West)
1 Movement within the West region
2 Movement within the Northwest
3 Movement within the SouthWest
4 Movement from Bafoussam to Bamenda
5 Movement from Bafoussam to Buea
6 Movements within Bafoussam
E-OTHERS
1 Yaounde to Buea
2 Yaounde to Bafoussam
3 Yaounde to Douala
4 Yaounde to Ebolowa
5 Yaounde to Kribi
6 Douala to Buea
7 Douala to Bafoussam

FHI 360 Disclaimers
• FHI 360 may perform a background check on any selected vendor.
• FHI 360 reserves the right to request verification of all vehicles proposed and additional
information on drivers proposed
• FHI 360 may cancel the solicitation and not award
• FHI 360 may reject any or all responses received
• Issuance of the solicitation does not constitute an award commitment by FHI 360
• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow
solicitation instructions
• FHI 360 will not compensate any offeror for responding to solicitation
• FHI 360 reserves the right to issue award based on initial evaluation of offers without further
discussion
• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple
awards based on the solicitation activities
• FHI 360 has the right to issue amendments to the RFQ at any time