JOB DESCRIPTION - ADMINISTRATIVE AND OPERATIONS OFFICER

BACKGROUND: The Center for Health Promotion and Research provides high-quality laboratory diagnostic services, undertakes programs to strengthen the health system, and engages in research to increase knowledge and inform policy change.

POSITION SUMMARY: Assist in the management of grants, human resources, and general administration for the organization; Full-time position in Bamenda, with ~5-15% travel.

RESPONSIBILITIES:

• Assist in the administration of grants to ensure implementation and reporting in line with funder requirements.
• Advise responsible personnel on new or updated policies and procedures and monitor to ensure they are taken into consideration when designing and implementing projects.
• Coordinate the procurement process for purchasing activities.
• Track and monitor financial transactions; Review records, documents, and information to ensure their accuracy.
• Perform account reconciliations and audits.
• Assist to compile spreadsheets, reports, statements, and other documents, in accordance with organizational policies and procedures and all donor rules and regulations.
• Use accounting software (e.g., QuickBooks) and data analysis software (e.g., Excel) to perform work.
• Communicate policies, procedures, laws, and standards to new and existing employees.
• Review and contribute to the continuous improvement of policies, procedures, and systems to increase the effectiveness of service delivery and administration of projects.
• Participate in the development and maintenance of the quality management system in accordance with ISO 15189 standards.
• Other duties as assigned, depending on the needs of the organization.

JOB QUALIFICATIONS:

• Education: Bachelor’s or higher degree in Management, Business, or related area.
• Preferred: 2+ years work experience in a related area.
• Strong interest to work as part of a team to improve public health.
• Highly self-motivated and ready to work independently as well as in a team.
• Strong analytical and problem-solving skills.
• Effective verbal and written communications skills in English, good working knowledge of French preferred.
• Excellent attention to detail and high level of accuracy.
• Effective organizational skills.
• Proficient in MS Word, Excel, PowerPoint, and willingness to learn new programs as needed.

This position is planned for 6 months with the possibility for renewal depending on funding availability. If interested, please prepare a complete application including a motivation letter, current CV, copies of certificates and diplomas, and (preferred) two recommendation letters. Please send your application as one or more PDF document(s) attached to a single email. Please note that only applications submitted by email will be reviewed and only shortlisted candidates will be contacted.

Submit all documents by email to tbrlbamenda.recruit@gmail.com and indicate “Administrative and Operations Officer” in the subject line.

The deadline for applying is June 19, 2024.