I. GENERAL INFORMATION

1. SOLICITATION NO: 72062424R10012
2. ISSUANCE DATE: June 24, 2024
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: July 8, 2024, 11:59
p.m. Yaoundé time.
4. POINT OF CONTACT: ydepersonnel@usaid.gov
5. POSITION TITLE: Travel Assistant
6. MARKET VALUE: 13,269,939 CFA – 22,172,388 CFA equivalent to FSN-08 in
accordance with AIDAR Appendix J and the Local Compensation Plan of
USAID/Cameroon. Final compensation will be negotiated within the market value.
7. PERIOD OF PERFORMANCE: The period of performance is five (5) years, estimated
to start about September 2024. The services provided under this contract are expected
to be of continuing nature executed by USAID through a series of sequential contracts,
subject to availability of funds, satisfactory job performance and need for continued
services.

CLOSING DATE/TIME: July 8, 2024, 11:59 p.m. Yaoundé time

SUBJECT: Solicitation for a Cooperating Country Personal Service Contractor (CCN/ PSC) –
Travel Assistant - U.S. Agency for International Development
(USAID)

(Local Compensation Plan)
Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development
(USAID), is seeking offers from qualified persons to provide personal services under contract
as described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I through V of this solicitation.
Incomplete or unsigned offers will not be considered. Offerors should retain copies of all
offer materials for their records.
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit
USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attached
information.
 Contracting Officer
U.S. Agency for International Development
No. 24 Fourth Circular Rd.
P. O. Box 1630, Accra-Ghana Tel: 233-302-741-200
Fax: 233-302-741-365
www.usaid.gov/west-africa-regional
Sincerely,
Daniel Siebert
DANIEL ADAM
SIEBERT
Digitally signed by
DANIEL ADAM SIEBERT
Date: 2024.06.18 15:38:06

8. PLACE OF PERFORMANCE: Yaoundé, Cameroon with possible
travel as stated in the Statement of Work.
9. ELIGIBLE OFFERORS: All interested candidates eligible to work in Cameroon.
Cooperating Country National (CCN) is defined as an individual who is a cooperating
country citizen, or a non-cooperating country citizen lawfully admitted for permanent
residence in the cooperating country.
10. SECURITY LEVEL REQUIRED: Regional Security Office Clearance.
11. STATEMENT OF DUTIES
1. General Statement of Purpose of the Contract
The Travel Assistant is responsible for providing a full range of travel services for
USAID/ Cameroon, including developing, organizing, and managing official travel
requirements through a travel agency; providing informed advice to Cameroon staff on
USG travel rules and regulations covering all aspects of travel, including on-going
changes that may affect staff travel; preparation and submission of Travel
Authorizations (TAs); coordination of required vehicles and scheduling pick-up and
drop-off times; coordination for temporary accommodations for TDY visitors; and
ensuring all travel related files contain up to date information.

2. Statement of Duties to be Performed.
A. Management and Coordination of Travel Requirements of USAID Cameroon 30%
As the Mission travel expert, he/she may provide advice to staff on authorized travel
routes and approved modes of travel. Based on an in-depth knowledge of U.S.
Government travel rules and regulations, provides authoritative guidance to USAID
Cameroon staff concerning all aspects of travel including specific information
concerning various entitlements related to different types of USG authorized
travel. Provides all logistical support to TCNs and PCs (accommodation/visas,
conference fees, etc.) and processes payments as appropriate. Prepares TAs for all
USAID Cameroon employees and their eligible dependents travelling on official USG
business. Responsible for ensuring TAs and Open Authorizations are prepared in a
thorough and timely manner in accordance with travel regulations and approved
Agency Notices and Mission Orders; prepares all OAs for US Direct Hire (USDH),
USPSCs and FSNs, entitlement travel, training, and TDYs as established by Mission
directives; prepares and maintains up to date Emergency Evacuation TAs for all USDH
and US Personal Services Contractors (USPSC), and other eligible staff as appropriate;
coordinates hotel accommodation and/or apartments for incoming TDY personnel,
based on their length of stay in Cameroon; when required, makes arrangements with
Department of State (DoS) Motor Pool for vehicle support well in advance, and
communicates hotel reservations and transportation arrangements to incoming TDY
personnel; maintains files of all relevant documents that may be required for audit
purposes; advises employees on travel policies and entitlements in a wide range of
travel situations, such as but not limited to; TDY travel, Invitational Travel, Home
Leave, Rest and Recuperation (R & R), Emergency Evacuation, Emergency Visitation
Travel (EVT), and Education Travel. Organizes visa on arrival for customers that do
not have a Cameroonian Embassy in their country of residence. Coordinates with the
Travel section on the issuance of travel tickets, on visa applications, and the issuance
approved visas from neighboring embassies. Works closely with GSO on the timely
procurement of travel insurance for all travelers as necessary.
B. E2 Travel Solution Systems 35%
He/she will serve as the Mission E2 trainer and is responsible for training all training
employees, travelers, and supervisors on how to initiate the TA process and informing
them of their role and responsibilities in the TA and E2 process. When required, or
upon request, the incumbent will assist staff who are having trouble with initiating TA
requests in E2. He/she will also serve as the Mission’s E2 trouble-shooter and will
take the lead in resolving E2 issues locally, or with the Accra/Washington based
experts.
C. Liaison with Travel Agency and DoS Staff 20%
Directly responsible for the coordination and liaison with ELTA (Travel Agency) for
travel reservations and issuance of travel tickets. He/she will ensure that the Agency’s
travel needs are satisfied by establishing a positive interactive working relationship

with Travel Agency and the US Department of State (DoS) Cameroon
Management staff. He/she will review all tickets prior to issuing them to the traveler,
to ensure that the agency staff are fully aware of USG travel regulations with respect
to the use of American flag carriers, USG contract fares and special fares of
international carriers existing for Cameroon. He/she will also ensure that reservations
and fare quotations reflect the best routing and costs for the USG, and that alternative
routings are being explored, as appropriate.
Coordinates with RSO Office, GSO and Motor pool on the planning of trips to
restricted areas. Ensures that up to date security protocol and travel guidance is
provided to the relevant technical office, assists with the preparation of the necessary
approval memos, Dip Notes and Letters of introduction for UNHAS flights.
Liaise with ICASS staff on maintenance required for office building and follow-up to
ensure that work requested is completed; Arrange for equipment and boxes to be
moved when requested and assist with filing of records.
Assists with the verification of ICASS counts for the different USAID programs.
D. General Office Administration 15%
Follow through with logistical arrangements for incoming visits such as submitting
VARs, shuttle bookings, checklists are issued, visit security cards are issued, mobile
phones are issued and collected on departure. Maintains a log of administrative and
logistics actions for all incoming travels and advises travelers accordingly. Prepares
TDY visit schedules and updates as necessary. Processing building access requests and
arranging motor pool for external meetings and escorts guests to meetings as requested.
Reserves conference rooms for meetings. Monitors office stationery supplies including
supply of business cards and re-orders when stocks are low. Maintain record of
received items and regularly updates inventory of Non-Expendable (NXP) in USAID
storage.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions
abroad, to participate in the "Foreign Service National" Fellowship Program, in
accordance with USAID policy.
3. Supervisory Relationship: The Travel Assistant works under the direct supervision of the
Executive Specialist or his/her designee.
4. Supervisory Controls: This is a non-supervisory position.
12. PHYSICAL DEMANDS:
The work requested does not involve undue physical demands.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
In order to be considered for the position, a candidate must meet the Minimum Qualifications.

Applications will be pre-screened and only those that meet the Minimum Qualifications will
be considered. These are the minimum qualifications necessary to be considered for the
position:
a) Education: College or university studies in the field of Business/Public administration,
Tourism, Travel or Management is required.
b) Prior Work Experience: Three to five years of increasingly responsible duties in travel and/or
administrative/office management. At least one year of this work experience should be with a
USG or other international organization.
c) Language Proficiency: English Level III; French Level III
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with
FAR 52.215-1. The CO reserves the right at any point in the evaluation process to
establish a competitive range of offerors with whom negotiations will be conducted
pursuant to F AR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the
number of offersthat would otherwise be in the competitive range exceeds the number at
which an efficient competition can be conducted, the CO may limit the number of
offerors in the competitive range to the greatest number that will permit an efficient
competition among the most highly rated offers. The FAR provisions referenced above are
available at https://www.acquisition.gov/browse/index/far.
The evaluation and selection criteria of the selected candidate will be based on a review of
his/her qualifications, work experience, knowledge, skills and abilities, and level of language
required. The applicants who obtain the highest score based on the criteria defined will be
interviewed and may also be required to pass a written test (depending on the TEC
Chairperson’s decision). The security clearance and medical clearance is required for the topranking candidate, after conducting and receiving the positive reference checks.
a. Prior Work Experience (20 points)
Three to five years of increasingly responsible duties in travel and/or administrative/office
management. At least one year of this work experience should be with a USG or other
international organization.
b. Job Knowledge (40 points)
A good working knowledge of regulations pertaining to travel and travel related subjects for
an international organization; Must also have a good understanding of the local travel industry
and its capabilities. Must have up-to-date knowledge and comfort level with office automation
and digital IT computer hardware and software systems and telecommunication equipment.
Must be proficient in the use of Microsoft Office Suite (e.g. Excel, PowerPoint, Word)

c. Skills and Abilities (40 points)
Demonstrated ability to work independently, and collaboratively with colleagues, staff and
effectively explain procedures and requirements tactfully while gaining their cooperation
and understanding. Experience with using computers and standard software programs such
as the Microsoft Office package and the ability to operate standard office equipment such
as scanners, copiers and fax machines. Experience of effectively managing pressure and
changing priorities
 Total Possible Points: 100 points
After the closing date for receipt of applications, all applications will initially be screened
for conformity with minimum requirements and a shortlist of applicants developed.
Applications from candidates which do not meet the required selection criteria will not be
scored.
A committee will be convened to review the shortlisted applications and evaluate them in
accordance with the evaluation criteria. Only shortlisted applicants will be contacted. No
response will be sent to unsuccessful applicants.
USAID reserves the right to interview only the highest ranked applicants in person or by
phone or not to interview any candidate.
The Agency retains the right to cancel or amend the solicitation and associated actions at
any stage of the recruitment process.
Reference checks will be conducted by Human Resources only for the successful candidate.
If a candidate does not wish USAID to contact a current employer for a reference check, this
should be stated in the application Letter.
IV. SUBMITTING AN OFFER
1. Eligible Offerors are required to complete and sign the offer from AID 309-2 (OFFEROR
INFORMATION FOR PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS)
which is available at the following link https://www.usaid.gov/forms/aid-309-2  and upload
it during the application process.
2. Offerors must also upload a signed resume or CV.
3. Offerors must attach a two-page supplementary document with written responses to the
Evaluation Factors listed under Section III.
4. Submit relevant educational certificate(s) and work permit or residency permit.
5. Offers must be received by the closing date and time specified in Section 1, item 3, and

submitted to the point of contact in Section 1 via email.
6. Offeror submissions must clearly reference the Solicitation number on all offeror submitted
documents which must be in English.
V. LIST OF REQUIRED FORMS PRIOR TO AWARD
The Contracting Officer (CO) will provide instructions about how to complete and submit
the following forms after an offeror is selected for the contract award:
1. Medical History and Examination Form (Department of State Forms)
2. Security Clearance
3. Fingerprint Card (FD-258)
VI. BENEFITS/ALLOWANCES
As a matter of policy, and as appropriate, a CCNPSC is normally authorized the
following benefits and allowances:
1. BENEFITS:
a. Health Insurance
b. Annual Salary Increase (if applicable)
c. Annual and Sick leave
d. Annual Bonus
e. Salary Advance (0% interest)
f. Social Security Contributions
g. Local and American Holidays
2. ALLOWANCES (as applicable):
a. Miscellaneous Allowance
VI. TAXES
The Mission emphasize to its employees of the fact that they are obliged to observe
Cameroonian Laws, including those concerning income and related tax obligations.
Payment of such taxes is a matter between the individual employee and the Cameroonian
Government. In the absence of a specific international agreement, the U.S. Government
will not withhold local taxes from an employee’s salary.
VII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES
PERTAININGTO PSCs
USAID regulations and policies governing CCNPSC awards are available
at these sources:
8
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts
With aCooperating Country National and with a Third Country National for
Personal ServicesAbroad,” including contract clause “General Provisions,”
available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
2. Contract Cover Page form AID 309-1 available at
https://www.usaid.gov/forms. Pricing by line item is to be determined upon
contract award as described below:
LINE ITEMS
ITEM
NO (A) SUPPLIES/SERVICES (DESCRIPTION) (B) QUANTITY (C) UNIT(D) UNIT PRICE (E) AMOUNT(F)
0001 Compensation, Fringe Benefits and Other Direct Costs (ODCs)
1 LOT $
_TBD
$_TBD at
Award after
- Award Type: PSC-CCN
- Product Service Code: R497
- Accounting Info: 72 310000000
negotiations with Contractor_
1. Acquisition & Assistance Policy Directives/Contract Information Bulletins
(AAPDs/CIBs) for PersonalServices Contracts with Individuals available at
http://www.usaid.gov/work-usaid/aapds-cibs;
2. Ethical Conduct. By the acceptance of a USAID personal services contract as an
individual, the contractor will be acknowledging receipt of the “Standards of Ethical
Conduct for Employees of the Executive Branch,” available from the U.S. Office of
Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See
https://www.oge.gov/web/oge.nsf/OGE%20Regulations
3. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services
Contractor who has entered into a contract with the United States Agency for International
Development and is available to provide clarity on their specific contract with the agency.
Please visit our page for additional information: https://www.usaid.gov/workusaid/personal-service-contracts-ombudsman.
The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.
END OF SOLICITATION