JOB ANNOUNCEMENT : ADMINISTRATION IN CHARGE - OLAM AGRI

Location: Douala, Port Zone
Reporting To: Country HR Manager
Sector: Fast Moving Consumer Goods Company
Job Type: Permanent
Application Deadline: 10th October 2024
Email: HR_cameroon@olamagri.com

KEY RESPONSABILITIES

Car Fleet & Generators Management:
Supervise the allocation and usage of company vehicles.
Maintain accurate records of vehicle usage, mileage, and maintenance schedules.
Coordinate regular maintenance, car refill of fuel, generators refills and repairs to ensure all vehicles are in good working condition.
Manage the refueling process and ensure fuel efficiency.
Link with Insurance/police for Fleet vehicle losses and incidents.
Consumables & Office supplies:
Manage office consumables and expenditure monitoring.
Ensure the identification of supply needs for Offices and small equipment.
Expatriate Housing Management :
Oversee the accommodation arrangements for expatriate employees. Ensure that housing facilities meet company standards and are wellmaintained.
Coordinate with landlords and service providers for any repairs or maintenance required

Residence Permits & Visas:
Assist expatriate employees with the application and renewal of residence permits and visas.
Maintain up-to-date records of all permits and visas, ensuring compliance with local regulations.
Follow up on exits and re-entry visas for permanent residents
Obtention of residential permit for ex-pats and their families
Receiving in and out visitors and their visas at the airport
Liaise with immigration authorities and legal advisors as needed.
Headquarters Premises Maintenance :
Oversee the maintenance and upkeep of the headquarters premises.
Coordinate with service providers for cleaning, repairs, water & electricity billing, and other maintenance tasks.
Ensure that the premises meet health and safety standards.
Manage office supplies and equipment to ensure a well-functioning work environment.

Coordination with Phone Providers :
Coordinate with phone service providers to manage employees' phone credits at the Head office.
Ensure timely distribution and top-up of phone credits for employees.
Address any issues related to phone services and liaise with providers for resolutions.
Administration of Head Office Pool Car & Drivers:
Manage the scheduling and allocation of pool cars and drivers.
Ensure that all pool cars are well-maintained and meet safety standards. Supervise drivers and coordinate their schedules to meet the transportation needs of the company.
Administrative Support & Security coordination :
Provide general administrative support to other departments as required.
Coordinating security in all sites and hotel agreements
Assisting the logistics teams for the maintenance and cleaning of warehouse areas
Doing a follow-up of canteen contracts and Supplying office equipment
Assist in the preparation of reports, presentations, and correspondences. Maintain organized and efficient filing systems for all administrative documents.

SKILLS / EXPERIENCE

Bac + 2/3 in Business Administration, Management, or a related field. Proven experience (at least 3 years) in administrative roles, preferably in a similar capacity.
Strong organizational and multitasking skills.
Good communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of local regulations regarding residence permits and visas.
Bilingual, very fluent in French and English (Speaking and Writing).
Detail-oriented and proactive ; Ability to work independently and as part of a team.
Strong problem-solving skills and the ability to handle sensitive information with discretion.
Confidentiality & High level of integrity
Strength of proposition & Management skills
Available, Autonomous & very organized
Analytical skills, Rigor & method
Able to work in a multicultural environment.
Women's candidatures are strongly encouraged!


Our distinctive culture is underpinned by our core five values and finessed with influences from our strong multicultural team. We celebrate our differences and value inclusivity and equality.
All our colleagues positively contribute to the company, communities, and fulfilling our customers' expectations, as well as fulfilling personal sense of purpose.
We offer you the chance to learn from skilled colleagues, and through formal programs — providing the opportunities to develop your own skills and knowledge and to explore personal and professional positions through your role and a variety of projects.
Our challenge to you is imagine the extraordinary!
Sparked your interest?
Email your Cover letter and CV in ENGLISH ONLY to
HR cameroon@olamagri.com and mention as
object:" POSITION OF ADMIN IN CHARGE