Reports to: Admin and Finance Officer NOSO Supervision of: N/A Duty station Bamenda Type of contract Temporary contract
Duration of employment contract: From 16/09/2021 to 31/12/2021
Main objective and tasks • Assist in the management of project accounting working in collaboration with other administrative staff. • Assists in the Administration of Treasury accounts ensuring compliance with the existing procedures. • Updates the economic and financial situation of the base and project in terms of expenditure, credits, cash and available liquidity. • Be responsible for the Financial and Administrative documents of the base and all the documentation of the finished project. • Maintain a filing system for physical and electronic documents. • Ensure compliance with the purchasing validation procedure. • Ensure the payment of all invoices under the supervision of the Country Administrator. • Controls base operation costs. • Supports during donor’s audits. • Assists in follows up and ensures the rental contracts for stores, for houses, warehouses, offices (up to date and payments). • Assists to ensures that all contracts comply with the standard and the law.
Maintains effective monitoring and ensures timely renewal if necessary. • Assists to ensure that all INTERSOS property if insured and closely monitors all insurance contracts. • Ensures a well-designed document filing system, all agreements, contracts, employee files in the main office. • He/ She is the support in the field to all questions related to the management of national personnel. • Assists in preparation of audit controls. Thoroughly check and controls all accounting supporting documents put in possession. • Keeps cash book making sure to record each expense in the appropriate book. Be sure to allocate expenses by budget line and by coding projects. • Ensures the safe keeping of the bank book, matching bank reconciliation. • Controls the monthly accounting package and forwards to the Finance Officer. • Execution of any other task not listed at the request of the hierarchy/Head of Mission, Project Manager, Finance Officer and Country
Administrator. • Provides support in the management of personnel files and documents relating to national staff (classification, monitoring…) • Ensure the signatures of Attendance sheet, Purchase Requests, Contracts, Cover page etc. • Keep proper administrative records. • Perform all tasks relating to incoming and outgoing mail (writing, sending, receiving, photocopying, filing etc). • Monitoring of collaboration agreement with medical structures and monitoring of declaration with state services. • Submit weekly project expenditure supporting documents to Finance Officer in Buea.
Educational and professional experience required
• The ideal candidate should have at least the bachelor Degree in accounting or all equivalent diplomas • 02 Years Minimum experience in a similar post. • Experience with projects funded by donors • English and Pidgin, knowledge of French is considered an asset • Excellent analytical, problem solving and organizational skills • Ability to work independently and handle multiple tasks • Respect and non-discriminatory attitude • Teamwork and communication skills • IT / bureaucratic, • Excellent Report writing skills • Ability to work under pressure • Dynamic, creative, flexible Languages English and Pidgin Knowledge of French (written and spoken) is an asset Women candidatures are highly encouraged. Send your CV and Cover letter by following this link: https://cutt.ly/6WvStXV Only CV and Cover letter send through the link mentioned will be received. NB: Only Shortlisted candidates will be invited for the written and technical test. Please apply no later than September 8, 2021, at 5 PM Nelly Fando HR Assistant
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