RECRUITMENT NOTICE OF (01) ADMIN/FINANCE INTERN
IDENTIFICATION 1
Job Title:      Admin/Finance Intern

Reports to:     Admin and Finance Officer NOSO
Supervision of:     N/A
Duty station     Bamenda
Type     of
contract     Temporary contract

Duration     of employment contract:     From 16/09/2021 to 31/12/2021

Main objective and tasks     •    Assist in the management of project accounting working in collaboration with other administrative staff.
•    Assists in the Administration of Treasury accounts ensuring compliance with the existing procedures.
•    Updates the economic and financial situation of the base and project in terms of expenditure, credits, cash and available liquidity.
•    Be responsible for the Financial and Administrative documents of the base and all the documentation of the finished project.
•    Maintain a filing system for physical and electronic documents.
•    Ensure compliance with the purchasing validation procedure.   
•    Ensure the payment of all invoices under the supervision of the Country Administrator.
•    Controls base operation costs.
•    Supports during donor’s audits. 
•    Assists in follows up and ensures the rental contracts for stores, for houses, warehouses, offices (up to date and payments).
•    Assists to ensures that all contracts comply with the standard and the law.

Maintains effective monitoring and ensures timely renewal if necessary.

    •    Assists to ensure that all INTERSOS property if insured and closely monitors all insurance contracts.
•    Ensures a well-designed document filing system, all agreements, contracts, employee files in the main office. 
•    He/ She is the support in the field to all questions related to the management of national personnel.
•    Assists in preparation of audit controls. Thoroughly check and controls all accounting supporting documents put in possession.
•    Keeps cash book making sure to record each expense in the appropriate book. Be sure to allocate expenses by budget line and by coding projects.
•    Ensures the safe keeping of the bank book, matching bank reconciliation.
•    Controls the monthly accounting package and forwards to the Finance Officer.
•    Execution of any other task not listed at the request of the hierarchy/Head of Mission, Project Manager, Finance Officer and Country

Administrator.
•    Provides support in the management of personnel files and documents relating to national staff (classification, monitoring…)
•    Ensure the signatures of Attendance sheet, Purchase Requests, Contracts, Cover page etc.
•    Keep proper administrative records.
•    Perform all tasks relating to incoming and outgoing mail (writing, sending, receiving, photocopying, filing etc).
•    Monitoring of collaboration agreement with medical structures and monitoring of declaration with state services.
•    Submit weekly project expenditure supporting documents to Finance Officer in Buea.

Educational and professional experience required    

•    The ideal candidate should have at least the bachelor Degree in accounting or all equivalent diplomas
•    02 Years Minimum experience in a similar post. 
•    Experience with projects funded by donors 
•    English and Pidgin, knowledge of French is considered an asset
•    Excellent analytical, problem solving and organizational skills
•    Ability to work independently and handle multiple tasks 
•    Respect and non-discriminatory attitude
•    Teamwork and communication skills
•    IT / bureaucratic, 
•    Excellent Report writing skills
•    Ability to work under pressure 
    • Dynamic, creative, flexible
Languages     English and Pidgin 
Knowledge of French (written and spoken) is an asset
            
Women candidatures are highly encouraged.
Send your CV and Cover letter by following this link: https://cutt.ly/6WvStXV  
Only CV and Cover letter send through the link mentioned will be received.  
NB: Only Shortlisted candidates will be invited for the written and technical test.
      
Please apply no later than September 8, 2021, at 5 PM
 
                             Nelly Fando
 
HR Assistant