Job title: Office Assistant - The Clinton Health Access Initiative, Inc. (CHAI)

Type: Internship
Level: N/A
Supervisor: Finance Manager
Start Date: ASAP
Type of Contract: (Trainee /Cameroonians only)
Contract Period: 6 Months
Duty Station: Yaoundé, Cameroon
Program (Division), Country Programs - Cameroon
    
Overview
The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org.
CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture. Qualified female candidates are strongly encouraged to apply for this role

Cameroon Program Overview
CHAI started working in Cameroon in 2007 with a focus on improving access to HIV diagnosis, care, and treatment. We are helping to increase access to pediatric and second line antiretrovirals as well as strengthening HIV laboratory systems to better diagnose the disease. Since then, our partnership with the government of Cameroon has evolved to include cross-cutting health system strengthening efforts, including supporting the roll out of universal health coverage. We are also working to strengthen the health product supply chain, introduce and roll out innovative point-of-care technologies and cold chain equipment to ensure the potency and delivery of lifesaving vaccinations. CHAI has also supported the government in its efforts to save the lives of women and infants through mentoring of healthcare workers, increasing access to long-acting contraceptives, and introducing new and improved vaccines for diseases such as cancer-causing human papilloma virus (HPV), rotavirus, diarrhea, and poliomyelitis.
CHAI is equally supporting the government to improve access to medical oxygen and the national public health laboratory to decentralize COVID-19 testing. In addition, we are collaborating with the ministry of health to improve access to cancer treatment by lowering prices and enabling procurement of key chemotherapy drugs. Furthermore, we are working with the government through its National Malaria Control Program (NMCP), to build sustainable access to timely and high-quality information across relevant levels of the health system and help programs to routinely use data and generated analytics to inform programmatic and strategic planning and operations.
CHAI is also working with the Cameroon Ministry of Public Health, leveraging support from the Design Analyze Communicate (DAC) arm of the Bill and Melinda Gates Foundation, to strengthen the clinical research ecosystem in Cameroon and Africa, and promote informativeness as a foundational value for planning and running clinical trials in the continent.
Overview of Role
CHAI Cameroon is seeking a motivated and experienced individual to work as an Office Assistant, to support the different country program teams and the organization as a whole in running daily administrative operations. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.

Responsibilities
•    Manage all Assets including their assigning to staff and updating the Assets register as needed
•    Ensure quarterly Assets counts are done with appropriate reports for missing/damaged assets
•    Support with travel logistics including hotels and flight reservations.
•    Support the procurement process by collecting quotes and statutory documents from vendors are required
•    Manage office supplies & Utilities and ensure timely replenishment of the same
•    Keep and update fleet maintenance Log and ensure systematic preventive maintenance
•    Daily supervision of certain critical operational tasks including inspecting and ensuring office facilities are properly managed and kept clean. This involves washrooms, conference room, kitchen, garden.
•    Support with Project monitoring and evaluation of process. This involves managing an overall project dashboard to ensure all deliverables are implemented on time.
•    Support in managing the CD’s work schedule appointments and follow-up actions.
•    Maintain finance archive in both hard and soft copy
•    Any other responsibility.

Qualifications
•    BSC in Business Management and related fields.
•    Minimum of 2 years of professional experience.
•    Excellent writing skills
•    Proficiency in Microsoft Word, PowerPoint, Excel, and/or other inventory management tools.
•    Knowledge in operations inventory management
•    Proficiency in French
•    Strong organizational skills
•    Experience in Supply Chain Management
•    Experience in planning and organizing travel.
•    Ability to work in a fast-paced environment including willingness to work extra hours.

Advantages
•    A master’s degree in finance and any business-related field
•    Familiarity with CHAI as an organization and its values
•    Possession of a valid driving license
•    Good mastery of the city of Yaounde
•    Prior experience in a robust private organization will be an asset.

How to Apply
Interested candidates should please submit their CVs and cover letter to chaicameroonhr@clintonhealthaccess.org by November 30th, 2023. Applications submitted after this date will not be considered.

Your email should be titled “Office Assistant.” NB: Only shortlisted applicants will be contacted for the recruitment process.